How To Write A Letter Of Introduction For Job Seekers (Samples Included)

Jeff Gillis 0 Comments

letter of introduction

By Jeff Gillis

Updated 6/14/2022.

For many job seekers, nothing’s more frustrating than the words, “It’s not what you know, it’s who you know.”

What if you don’t know anyone? Perhaps you’ve moved to a new city, switched industries, or simply didn’t recognize the importance of networking until recently. How can talented individuals in this situation play catch-up and get their careers started?

It isn’t impossible, and you don’t have to be obnoxious to get in front of the right people. In fact, there’s an entire method for introducing yourself to people you’ve never met but would like to know. It’s called sending a Letter of Introduction.

What Exactly Is a Letter of Introduction?

So, what is a letter of introduction? A letter of introduction is, according to Military One Source , correspondence that “notifies an employer of your qualifications and interest to be considered for potential future positions.”

However, it can also be more. For example, you could send a letter of introduction to a potential new network contact, allowing you to expand your circle.

Essentially, the letter of introduction is a way to reach out to someone asking to make their acquaintance and, if they’re willing, find out about job opportunities or forge new connections in your desired industry. It’s a polite way to get your name in front of important people without infringing on their time or accosting them in a coffee shop.

It’s also important to understand what an introduction letter is not. It isn’t your resume , it’s not a cover letter , and it’s not a short story detailing your early life, dreams, and ambitions. You don’t send one in response to a current job posting.

Instead, it’s a brief, clear, and concise explanation of who you are as a professional and why you are writing. This reason could be that you’re looking for a job, or you’re hoping to chat with them to gain some insight into the industry you wish to enter.

Types of Introduction Letters

An introduction letter can be used to introduce yourself to someone new or to introduce a friend or colleague to someone you know. Introduction letters are either formal or informal. Typically speaking, an informal introduction letter is used in the second case where Person A is introducing Person B to Person C.

How to Write the Different Kinds of Letters of Introduction

Writing an informal introduction letter to introduce someone to a third party is rather simple. Since you know the person you’re introducing them to, you can rely on your own judgment when choosing your wording. For this article, we’ll focus on a relatively formal letter, even if it’s to a colleague. Such a letter should include the following features:

Today, most people send letters of introduction via email. Be mindful of how you send that email. For instance, there’s a difference between sending a letter of introduction and a referral letter.

Let’s say your friend needs a freelance copywriter. You worked with a great copywriter previously, and you tell your friend you’ll send their details.

In this case, you’re mainly sending a referral, as you’re connecting a professional connection to a friend with a specific need. While this is an amazing thing to do – as 72 percent of interviews are referrals – it isn’t the same as a letter of introduction.

Now, let’s change the circumstances a bit. In this scenario, let’s pretend your friend owns a copywriting agency.

Your professional connection is looking for a full-time gig and asks you to introduce them to someone who works in an agency. When you send the message out, you aren’t referring your professional contact for a specific opening. Instead, you’re letting your friend know a bit about who they are and providing contact details that allow your friend to reach out to your professional connection if they so choose. That’s an introduction letter.

When writing a letter of introduction for yourself, the steps are almost identical with a few subtle differences:

Letter of Introduction Samples

In some cases, it’s far easier to see how to approach a situation by checking out a few examples. Here is a sample letter of introduction for when you’re writing on behalf of someone else and another for when you’re writing on behalf of yourself:

Introductory Letter on Behalf of Someone Else

Hi Jane Doe, It was a pleasure catching up with you at the networking event last week! I’d like to take a moment to introduce you to John Smith, a project manager with nearly a decade of experience, specifically in the technology niche. I’ve personally worked with him several times during his time with ABC Corp, and I’ve grown to trust his expertise over the years. Currently, John is exploring new opportunities and was hoping to connect with you about potential future openings at your company. I’ve attached his resume for you to review, and you can also find him on LinkedIn using the link in that document. If you’d like to touch base by phone, you can contact him at 555-555-5555. While I’m not aware of any current hiring needs on your end, I do believe John would be an asset. Sincerely, James

Introductory Letter on Behalf of Yourself

Dear John Doe, My name is Jane Smith, and I’m a marketing manager with ten years of experience in the field, focused mainly on the food and beverage space. I’ve long been a fan of your company – XYZ Inc. – particularly its recent campaign for leading snack food manufacturer ABC Co. If you have the time, I would love to talk to you about opportunities with your company, as well as gain career insights from a leader in the field, such as yourself. If you’re available, I can be reached at 555-555-5555. You can also reply to this email and view my portfolio using the link in my signature. Thanks for your time, and I look forward to hearing from you. Best, Jane Smith

These are rather formal examples of an introductory letter, focusing on professionals in the project management niche. Additionally, they’re relatively simple, showing you the general structure to follow.

In some cases, you could expand on various points based on the nuances of the company and what the job seeker has to offer. However, it’s crucial to keep things concise. Now isn’t the time to tell someone’s life story. Instead, the goal is to make an initial connection that can be built upon later.

It’s also true that less formal letters sometimes work. However, you don’t want to run the risk of alienating someone you don’t know with what feels like a gimmick or a sales letter. That’s why formal is often the way to go, regardless of whether you’re introducing yourself or someone else.

Use these examples as a letter of introduction template, giving you a solid starting point. Then, adjust the details as needed to ensure it makes the best possible impression.

Putting It All Together

A letter of introduction allows you to even the playing field when it comes to the game of “who knows who.” If you can dedicate time to send a letter (or email) of introduction each week to people you’d like to meet, a certain percentage will likely reply back – so long as you don’t simply cut and paste the same letter for everyone.

Whether it’s to land a new job or break into a new industry, take advantage of the power of introductory letters.

introduction letter for applying job

Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more.

Learn more about The Interview Guys on our About Us page .

About The Author

Jeff gillis.

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Co-founder and CTO of TheInterviewGuys.com. Jeff is a featured contributor delivering advice on job search, job interviews and career advancement, having published more than 50 pieces of unique content on the site , with his work being featured in top publications such as INC , ZDnet , MSN and more. Learn more about The Interview Guys on our About Us page .

Copyright © 2022 · TheInterviewguys.com · All Rights Reserved

introduction letter for applying job

Sample Cover Letter for a Job Application

Alison Doyle is one of the nation’s foremost career experts.

introduction letter for applying job

What is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing a letter that will get your application notice, and examples of letters and email messages sent to apply for a job.

Key Takeaways

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Your application letter should let the employer know what position you are applying for, explain your qualifications for the job, why you should be selected for an interview, and how you will follow up.

Unless an employer specifically requests a job application letter sent by postal mail, today most cover letters are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

Here’s how to ensure that your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title and company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the position, and to the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2022

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume. Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

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30 Genius Cover Letter Openers Recruiters Will LOVE

Hot jobs on the muse.

excited recruiter reading off a laptop screen with both arms in the air, multicolored splashes of paint in the background

Traditional cover letter wisdom tells you to start a cover letter with something to the effect of:

Dear Sir or Madam,

I am writing to apply for the marketing manager position with the Thomas Company.

We say: A cookie cutter cover letter intro feels as outdated as a Hotmail address.

SEARCH OPEN JOBS ON THE MUSE! See who’s hiring here , and you can even filter your search by benefits, company size, remote opportunities, and more. Then, sign up for our newsletter and we’ll deliver advice on landing the job right to you.

Your cover letter is the best way to introduce yourself to a hiring manager—who you are, what you have to offer, and why you want the job—but you have an extremely limited amount of space to do it. So if you really want to get noticed, you’ve got to start right off the bat with something that grabs your reader’s attention.

What do we mean? Well, we won’t just tell you, we’ll *show* you—but first, a few super quick tips!

Tips for writing an effective cover letter

Here are a few pointers to guide you as you use our example cover letter openings—we’re getting there, we promise!—to craft your own:

30 strong cover letter openers

We’ve come up with 30 examples and separated them by the method they use to grab the reader’s attention. We don’t recommend copying and pasting them because, well, your cover letter should be unique to your stories, background, and interests, but you can most definitely use them to get inspired for your next application. (If you’re looking to see what an entire cover letter might look like, check out our article on the best cover letter examples for every type of job seeker . )

Start with passion

Employers want to hire people who care about what they’re doing. If you start your cover letter off talking about your passions and how they relate to the job, you’re telling the reader that you’ll be an engaged and motivated employee who’s likely to stick around. Plus, it’s a good way to tell the company a bit about who you are as a person right off the bat. Just be honest and realistic.

Start with admiration

Companies often want to hire people who already know, love, eat, and sleep their brand. What better to kick off your cover letter than a little flattery? Of course, remember when you’re telling a company why you love it to be specific and genuine. Because while everyone likes a compliment, no one likes obvious self-serving B.S.

Start with accomplishments

For any given job, you’re going to be competing with a lot of other people—presumably, a lot of other similarly qualified people. So a great way to stand out in your cover letter is to highlight something about yourself—a character trait, an accomplishment, a really impressive skill—that’ll quickly show how you stand out.

Start with humor and creativity

OK, before you read any of these, we have to stamp them with a big, blaring disclaimer: Do your homework before trying anything like this—learning everything you can about the company and the hiring manager to gauge whether or not they appreciate some comedic relief or a bit of snark. If they do, it’s a great way to make them smile (then call you). If they don’t? Try a different approach.

Jenny Foss , Erica Breuer , and Regina Borsellino also contributed writing, reporting, and/or advice to this article.

introduction letter for applying job

Introduction letter for job application 2023 (guide + free examples)

This post covers everything you need to know about introduction letter for job application .

Let’s get started

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An introduction letter for a job application introduces the potential employee to the potential employer beyond his resume.

Though it is a letter, in most cases it is delivered via email.

Letter of introduction vs cover letter

While both a letter of introduction and a cover letter may include similar information, the purpose and audience of each letter are different.

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Introduction Letter for a job application is written in a formal letter format, first, provide a brief introduction of yourself or the person you’re introducing, Afterwards, in a few sentences, explain what you hope to achieve by sending your letter, Finish with an explanation of how the letter’s recipient can contact either you or the person you’ve introduced.

Introduction letter for job application format

Name of employer or manager Title Organization Address City, State, Zip Code

[tell the employer what you have to offer. Make solid links between your skills and their requirements. Mention how your abilities and expertise are a good fit for the position you’re looking for.]

Your Name ]

Introduction letter for job application pdf

Introduction letter for job application sample-self introduction.

Dear Mr. Brown

Introduction letter for job application sample- introduce someone

Isack kimaro, related posts, thank you letter after an interview 2023 (guide + free sample), 401k plan termination letter 2023 (guide + free sample), office relocation letter 2023 (guide + free samples).

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Sample Letter of Introduction for Teachers

introduction letter for applying job

If you’re searching for a teaching job, sending an introduction letter can be a great way to make a first and lasting impression with a hiring manager. Here’s a basic outline to follow as you write your teaching letter of introduction, with examples included.

1. Make an Introduction

State the reason why you’re reaching out and express your knowledge and interest in the school.

“I’m reaching out to inquire about the availability of an elementary teaching position at Smithville School District. Smithville is known for its integrity, collaboration, and innovation, which are all values I strongly align with. I especially like what your district is doing with its “KidsTek” initiative and incorporating technology in the classroom. As a new teacher, I am excited about the opportunity to begin my career in a school system with your outstanding reputation.”

2. Highlight Your Skills and Education

Explain how your career plans, skills, education, or experiences are relevant to the school and how they could coincide with the district's values and goals.

“I recently received my elementary education degree from Western Governors University, where I took courses focused on social and emotional learning, technology, and diversity inclusion in the classroom. While pursuing my education, I also worked part-time as a teacher’s assistant at Gainsbrook Elementary School. This experience taught me how to manage larger class sizes, work with kids of various skill levels and backgrounds, and use technology to encourage learning and retention. In addition, I’ve studied and continue to stay up to date on the latest educational software, such as SMARTboard, Nearpod, and Google Classroom. I believe this knowledge is particularly relevant given your district’s commitment to technology and innovation in the classroom.”

3. Showcase Your Passion

Express your enthusiasm for teaching and the qualities that you feel make you a good fit for the role or school.

“While I’ve always felt driven to be an elementary school educator, the joy I felt from facilitating the growth and development of the students at Gainsbrook only reaffirmed my passion. Although I’ll continue to hone my teaching skills as I work in the classroom, I believe that my enthusiasm, positive attitude, and hands-on experience working with the students at Gainsbrook will make me an excellent educator. I look forward to a career where I can help shape young minds and make a difference in the lives of the kids in my own community.”

4. Reference Other Application Materials

Before you conclude your letter, direct the reader to any additional application materials you’ve attached, and close the letter with a thank you.

“Attached is my résumé, which will give you more information regarding my professional preparation and experiences. If you have any questions or if there’s any additional information I can provide, please don’t hesitate to let me know. I appreciate your time and look forward to speaking with you should a position become available at Smithville School District in the future.”

Teacher doing mindful activity with student

Sample Letter of Introduction for Recent Teaching Graduates

The following is an example of a teacher introduction letter sent from a recent graduate, to an employer that hasn't advertised a job opening.

Dear Mr. Smith,

I’m reaching out to inquire about the availability of an elementary teaching position at Smithville School District. Smithville is known for its integrity, collaboration, and innovation, which are all values I strongly align with. I especially like what your district is doing with its “KidsTek” initiative and incorporating technology in the classroom. As a new teacher, I am excited about the opportunity to begin my career in a school system with your outstanding reputation.

I recently received my elementary education degree from Western Governors University, where I took courses focused on social and emotional learning, technology, and diversity inclusion in the classroom. While pursuing my education, I also worked part-time as a teacher’s assistant at Gainsbrook Elementary School. This experience taught me how to manage larger class sizes, work with kids of various skill levels and backgrounds, and use technology to encourage learning and retention. In addition, I’ve studied and continue to stay up-to-date on the latest educational software, such as SMARTboard, Nearpod, and Google Classroom. I believe this knowledge is particularly relevant given your district’s commitment to technology and innovation in the classroom. 

While I’ve always felt driven to be an elementary school educator, the joy I felt from facilitating the growth and development of the students at Gainsbrook only reaffirmed my passion. Although I’ll continue to hone my teaching skills as I work in the classroom, I believe that my enthusiasm, positive attitude, and hands-on experience working with the students at Gainsbrook will make me an excellent educator. I look forward to a career where I can help shape young minds and make a difference in the lives of the kids in my own community.

Attached is my résumé which will give you more information regarding my professional preparation and experiences. If you have any questions or if there’s any additional information I can provide, please don’t hesitate to let me know. I appreciate your time and look forward to speaking with you should a position become available at Smithville School District in the future.

Sincerely, 

[Signature]

[email/phone number/address]

444 Grand Avenue

Boston, MA 89827

Sample Letter of Introduction for a Teacher with Experience

Below is an example of a teacher introduction letter sent from an experienced teacher to an employer that hasn't advertised a job opening.

I’m reaching out to introduce myself and express my interest in teaching at ABC Academy. As a secondary English teacher for more than nine years, I’ve dedicated my career to helping students of all levels master the language skills and concepts they need to prepare them for life beyond high school, and I’d love to continue that path at ABC Academy.

In my current position, I teach literature, writing, and reading comprehension to students in grades 9 through 12. Over my nine years of teaching, I’ve managed to successfully increase my student’s reading and writing comprehension test scores every year for the last five years.

In my pursuit of lifelong learning, I’ve made it a point to stay up to date on the most current teaching methods, including Cooperative Learning and Flipped Classroom. I’ve also earned an ELL and ESL certification from Western Governors University, where I mastered concepts such as subject-specific pedagogy, language production, and theories of second language acquisition.

Even with the challenges of the current educational landscape, the feeling of watching my students have that “aha” learning moment never gets old. I’m passionate about forging relationships with students that build a sense of confidence and enable them to grow as learners.

I’m extremely enthusiastic about ABC Academy’s focus on language arts and would welcome the opportunity to contribute to the success and continued improvement of your learning initiatives. For this reason, I'd love to learn about any upcoming teaching roles in your district or be considered for any openings later down the road. My résumé is attached, and my contact details are listed in my email signature below.

Thank you for your time, and please let me know if there’s any additional information I can provide for you.

555 Grand Avenue

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7+ Letter Of Introduction For Job – Free Word, PDF Documents Download

In any professional industry where you want to apply for a job position, there will always be competition. Since you are unaware of what your competitors can bring to the table, you need to be sure that you can present yourself well, even with the documents that you will pass for the application processes. You can also see more on Company Introduction Letters .

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Things to Add in a Letter of Introduction for Job:

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What is a letter of introduction and how do you write one?

Lyndsey McLaughlin

A letter of introduction is the first point of contact and it allows you to tell the recipient a bit more about you, with the potential outcome of gaining a new job or business contact as a result.

Such a letter may be sent as an alternative to a cover letter when you are applying speculatively outside of the normal recruitment process. You have have reason to believe that the employer may benefit from your skills, so an introduction letter paves the way for a formal application. The tone and content should be slightly different, so take care in terms of the outcome that you desire.

You may be writing to someone you already know, or the contact may be completely new. In this blog, we’ll cover everything you need to know about the topic with examples including:

What is a letter of introduction?

If you are looking for a new job, you should use a range of different sources to secure a role, including applying via job boards, speaking to recruitment agencies, and direct contact. Direct contact is when you find a relevant contact from a company and contact them yourself to introduce yourself, and potentially open the doors to a new opportunity. 

If you get in touch with a hiring manager directly and they wish to find out more about you, it is a great idea to have an intro letter that is ready to go. They can then let you know whether they would like to read your resume.

So how do you write a good letter of introduction? For instance, you may search for the manager or director of the company you want to work in. When looking for new business, direct contact is vital as it can help you network with key contacts. You may also want to introduce yourself to people that you may want to collaborate with in the future. In these cases, a letter of introduction is the way to achieve this.

An introduction letter can also be used to introduce one contact to another. For instance, referring business to someone you know or introducing a potential new hire.

Reasons for writing an introduction letter 

An introduction letter can be used for many different situations. When a new employee starts, their manager may send an introduction letter to inform everyone about the new start, and to request that they make them feel comfortable. You might start a new job yourself, and send a letter of introduction to let clients or customers know who you are and what your role is. An introduction letter is often sent to prospective new clients in an attempt to gain a new contact or business. In other cases, candidates may send a letter of introduction to gain new contacts and hopefully, a new job.

You can write an introduction letter via email or LinkedIn message. You can write it in whatever means suits you best.

Writing your letter of introduction

Although there are many different reasons for writing a letter of introduction, you can follow the same standard structure when writing these:

How do I start my introduction? It is a good idea to start with an opening, friendly greeting, especially if you are speaking to someone you have not previously had contact with before.

Here’s an example to reach out to a connection on LinkedIn with whom you have not spoken previously.

Hi John, thanks for accepting my connection. I hope this message finds you well.

Alternatively, if you are introducing a new team member to a group at work, you could have a look at this example:

Hi everyone, I hope you all had a great weekend.

Your existing relationship with the recipient will determine which type of greeting to use. How do you introduce yourself professionally? Always use a greeting though, as it starts the introduction letter in a positive and friendly way.

How to address a cover letter (examples and tips)

When applying for a job, it is a good idea to include a cover letter in addition to your resume. A cover letter gives the hiring manager a brief introduction to your expertise, and it should encourage them to want to read your resume.

Purpose of Letter

The next stage of the letter of introduction is the purpose of the letter. Why are you writing to them? Everyone is busy, so you want to ‘cut to the chase’ as quickly as possible.

Here’s a sample to introduce yourself to a potential client or employer.

I am currently a project manager at JH&B in Chicago and I’m reaching out as I will be in New York next week and would love to grab a cup of coffee if your schedule allows.

If you are introducing a new team member, you may write:

I just wanted to send a quick note to let you know that Lisa Riley has started with us today, and she will be working in the finance department as an accounts assistant.

Relevance of the Contact

Now that you have informed the recipient of why you have reached out to them, the next step is to explain the relevance of the contact. They know the purpose, but why, specifically, have you decided to reach out to them?

For example:

As JH&B will be collaborating with Brandy Partners on the upcoming NextUs campaign, I thought it would be beneficial to connect in-person and discuss the project further.

Help the recipient understand why you are contacting them. There is no need to go into in-depth detail here, just keep it brief and to the point.

The outcome

What outcome are you expecting from the introduction? In other words, what do you expect the recipient to do?

For example, if you are introducing a new team member, you might say:

If you see Lisa this week, please welcome her and help make her feel at home in the office.

If you are yourself, you should let the recipient know what information you are looking for in a response and how they can get in touch with you.

Please let me know if Wednesday or Thursday would work for you, or feel free to get in touch via email at [email protected]

Make sure the introduction is polite, professional and you explain who you are, why you are contacting the recipient, and what your expectations are.

How to start a cover letter (2023)

Figuring out how to start your cover letter can be one of the most challenging parts of the whole application process. It’s also one of the most important. According to Yahoo Finance, 77 percent of hiring managers say they would give preference to a candidate who submitted a cover letter – even if the application said it was optional!

Sample letters of introduction

Example #1: introducing your business.

Thanks for accepting my connection request. I hope this message finds you well.

I’m reaching out to you because I have recently opened a small coffee shop on the corner of Blake Street. We supply coffees and other refreshments, such as cakes and crisps to businesses in the local area, both take away and sit in.

As you are new on the block, I wanted to welcome you to the neighborhood and invite you to come down to the shop for cake and coffee. We can also discuss the catering and refreshment services we provide if they are of interest to you. 

Let me know what day suits you. I look forward to meeting you.

Sample #2: Letter of introduction for job

I hope this letter finds you well. I am writing to inquire about any vacancies you may have at the moment in your civil engineering department.

I have a 2:1 BEng Civil Engineering, with 4 months of work experience in a local firm which has brought me invaluable experience in urban planning and infrastructure design.

I am now looking for a full-time job and I have heard only positive things about Smithson Co. I would relish the opportunity to discuss how my experience might align with your company’s needs. I look forward to hearing from you via phone or email.

Yours sincerely,

Lewis Smithers

What is the difference between an introduction letter and a cover letter?

Although a cover letter is an introduction, it is not the same as an introduction letter. A cover letter is only ever sent as part of a job application, whereas an introduction letter can be sent for all kinds of purposes. An introduction letter should only be a couple of paragraphs long, whereas a cover letter may be around one page . The introduction letter is mostly sent via email or through platforms such as LinkedIn, but you can decide for yourself which format would suit you best. The main consideration with an introduction letter is that it should be brief and get to the point. If it is unexpected, the recipient won't want to spend long reading it.

How to write a cover letter - expert guide [2023]

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

Key takeaways for an introductory letter

An introductory letter is your chance to pique someone's interest, not tell your life story. Much as you might think that more detail would help your cause, keep the letter as brief as possible.

Why you need a cover letter outline and how to write one (tips + examples)

Introduction Letter for a job application

introduction letter for applying job

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

My name is John Smith, and I would like to apply for the position of General Motors to your esteemed organization. I possess the qualifications and experience as per your criteria, and I am confident that I can bring much more to the table than expected. With the number of years, I have spent in sales; I am sure I can be an asset to the organization. I have attached my profile to this letter. If you think I am suitable for this job, please do get in touch with me. Thank you.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Introduction Letter for a job application.

Further things to consider when writing introduction letters to human resources

Further things to consider when writing introduction letters to human resources

Introduction letters are letters written to establish contact, outline new products or services or request information. Such letters are used in business communications. They can be to introduce a connection to people you already know or to people you have never met. The primary objective of introduction letters is to introduce yourself, your business, or another person to another party. In any scenario, introduction letters should be readable, concise, and effective in delivering the information you want. Introduction letters are a great networking tool and an effective way to get what you want from people you have not met physically. One of the most important tips to remember when writing introduction letters is to keep them brief and to the point. First, state who you are and your role, and where necessary, mention how you got the recipient's name. Then, briefly explain the purpose of your letter and what you hope to accomplish - be as clear as you can. Include any other details that you think could be helpful. Establish a personal connection and an appropriate tone of the letter. Conclude with a brief description of how the recipient can get in touch with you.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem. When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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Letter of Introduction Examples

Letter of introduction templates, tips for writing a letter of introduction, types of introduction letters, what an introduction letter isn’t, letter of introduction faq.

Whether you’re introducing yourself or someone else, a letter of introduction can go a long way in making professional connections and getting hired. Since you probably don’t write many of these letters on a daily basis, we’ve put together some instructions on how to write a professional letter of introduction as well as some examples and templates to give you an idea of what you’re writing. Key Takeaways Your letter of introduction should be professional but still personable. You can write a letter of introduction to introduce yourself to a stranger or to introduce one acquaintance to another. A letter of introduction is not the same as a cover letter , a letter of recommendation, or a referral letter. How To Write a Letter of Introduction

You can send introduction letters as a hard copy or an email, but most people prefer to send them over email.

Whichever method you choose, follow the below steps for a winning letter of introduction:

Begin your letter with a professional salutation followed by a brief sentence or two about who you’re introducing, whether it’s yourself or another person. Be sure to include any qualifications or connections that make the person relevant to the recipient.

State your reason for writing. The next paragraph or two should be about why you’re introducing them and what you’re asking of the recipient. This will vary depending on the situation, but make the purpose of the letter clear.

Explain why the subject is relevant to the recipient. Regardless of whether you’re introducing yourself or someone else, explain why this person is of interest to the recipient. The goal is to create a connection out of basically nothing, and you need to be compelling to achieve that.

Suggest how the two parties may benefit from further discussion. Next, mention how both individuals would benefit from meeting and indicate why you believe that.

End with a call to action. The final paragraph explains any next steps that need to be taken and should include the contact information of the person you’re introducing. If there needs to be a follow-up meeting or if the person you’re introducing is going to be reaching out, be sure to include that information as well. This is also a good place to mention any additional documents such as a resume or portfolio you’ve attached.

Thank the recipient for their time , sign your name, and add your contact information if you haven’t already included it.

Here is an example of a letter of introduction written to introduce yourself. This one is formatted as a formal, physical letter, but you can put the same message in an email format.

Mika Stevens 222 W 3rd St. Albany, NY 33333 432-543-6543 [email protected] July 22, 2020 John Marshall Director of Sales Tech Co. 3333 E 2nd St. Charleston, SC 44444 Dear Mr. Marshall, My name is Mika Stevens, and I’ve been a sales associate at Worker Enterprises in Albany, New York , for the past four years. While I’ve enjoyed my time at Worker Enterprises, I’m going to be moving to Charleston in the next few months and am looking for new professional opportunities there. I’ve heard positive things about your company over the years, and I would appreciate any recommendations you could offer for beginning a job search as a sales representative in Charleston. I have included my resume for your review, and if you have time, I’d love to talk with you for a few minutes about any suggestions you may have for me. Please let me know when would be best for you. My email address is [email protected] and my phone number is 432-543-6543. Thank you so much for your time, and I look forward to hearing from you. Sincerely, Mika Stevens (handwritten signature) Mika Stevens

Here’s another example of an introduction letter, this time for when you’re introducing someone else to a colleague you know well. This one is formatted as an email instead of a formal letter.

Subject: Introduction From Allison Parker Hi Jim, I hope your week is going well! I’m writing to introduce you to a past intern of ours, Bryce Howard. Bryce is a recent college graduate who has a degree in information technology, and he is interested in learning more about Ytech and the work you do there. Since you started in IT just a few years ago, I thought you might be able to give him some good insight into what it’s like to work in the field and at your company. I’ve copied him on this email, but in case you need it, his phone number is 222-333-4444. Feel free to reach out with either method and please let me know if you need any additional information. Thank you for your help! I hope you have a great rest of your day. Thanks again, Allison
Dear [Recipient’s title + last name] , My name is [Your Name] , and I’ve been a [job title] at [company name] for the past [# of years working for company] . [Reason you’re writing — job opportunity, interest in the industry, details of local opportunities in your field, etc.] I’ve heard nothing but good things about [recipient’s company name] , and I would appreciate any help you could give me regarding [subjects you’re interested in discussing] . I have included [any supporting documents you’re attaching] for you to look over at your convenience. If you have time, I’d greatly appreciate the chance to talk more and hear your suggestions about [what you’re interested in] . You can reach me at [your email address] or call at [your phone number] — whichever works best for you. Thank you so much for your time, and I look forward to hearing from you. Sincerely, [Your name]
Dear [Recipient’s first name] , I hope everything’s going well with you. I’m writing to introduce [person’s full name] , [how you know the person] . [Person’s first name] is [description of the person — job title, area of interest, etc.] Because of your background in [relevant subject] , I thought you might be the perfect person to talk to [person’s first name] . I’ve cc’d [him/her/them] on this email, but you can also contact [person’s first name] at [alternate email] or [phone number] . Thanks for taking the time to look this over and I know [person’s first name] looks forward to hearing from you. Thanks again, [Your name]

In order to make your introduction letter most effective, here are some tips to keep in mind:

Address a specific person. When you write a letter of introduction, you need to know exactly who you’re addressing; opening with “ To Whom It May Concern ,” “Dear Sir or Madam,” or “ Dear Hiring Manager ” won’t cut it.

It’s relatively easy to find someone at the company you can write to, and the recipient will be much more receptive to a personalized letter than they would be to a cookie-cutter message.

Even if you aren’t entirely sure that the person is the best one to send your letter to, you can add a caveat and say, “If there is someone else at your company who you feel could better answer my questions, please feel free to forward my message.”

Get to the point. No one wants to read a rambling message about how you met this person at that one amazing conference in New York City where the food was great, but the coffee was only okay, and how you bonded over trying to find a good coffee shop.

Match your tone to your relationship. If you know the person you’re writing to and are introducing someone else to them, you can be a bit more casual in your letter.

Research the recipient. Whether you’re writing to a prospective employer, client, or partner , knowing their background will help simplify your writing process. You’ll know what tone to take and what qualities they’ll value most (and should therefore highlight).

Proofread it multiple times. No matter how well you know the person you’re writing to, always check your letter several times for grammatical, spelling, and formatting errors. This will ensure that your letter maintains its professionality and reflects well on you.

Say thank you. And no, using “thank you” as your signoff isn’t enough. Whether you get a response to your letter or not, you need to thank the recipient for their time and consideration.

The two major categories of introduction letters are:

Those you write to introduce yourself to someone you’ve never met.

Those you write to introduce someone else to a person you already know.

If you’re writing to introduce yourself, it’s usually to share what you do and ask about any job opportunities they know of or advice they may have for where to apply. Maybe you’ve moved to a new city and need some guidance for your job search, or perhaps you found a company that you’d absolutely love to work for, but there aren’t any job openings that fit your skillset.

In this case, you may want to ask for an informational interview where you can talk with someone at the company about what advice they’d have for you as you move toward your goal of working in a similar position one day.

If you’re writing to introduce someone else, it’s often for the same reasons as you would write to introduce yourself , but there are some additional situations where this may be necessary:

You may need to introduce a new team member to the rest of your colleagues.

You may need to introduce a client to their new account representative .

You may need to introduce a contractor or freelancer to a coworker for a special project.

It’s crucial that you also know the difference between an introduction letter and some other, similar professional letters. These letters may share some of the aspects of an introduction letter, but they aren’t interchangeable.

A cover letter. While you are technically introducing yourself in a cover letter , it serves a different purpose than a letter of introduction.

A letter of recommendation. A letter of recommendation or reference letter is written on your behalf by someone familiar with you and your skills but isn’t necessarily familiar with the person they’re writing to.

A referral letter. This type of letter is commonly confused with both a recommendation letter and an introduction letter because it’s a combination of both.

You write a referral letter to introduce yourself to someone you don’t know, just like you do in a letter of introduction, but in this case, you’re doing so because a mutual acquaintance told you to.

What is a letter of introduction for a job?

A letter of introduction for a job is a letter you write to tell an employer that you’re interested in a job and what your qualifications are.

Usually you write a letter of introduction if you want to work for a company but don’t see any jobs posted that you qualify for. (You don’t generally send a letter of introduction along with a job application.)

How long is a letter of introduction?

A letter of introduction is less than one page long. Your letter of introduction should not be as long as a cover letter, so while a cover letter fills a whole page , just a few paragraphs will suffice for a letter of introduction.

Can I write my own letter of introduction?

Yes, you can write your own letter of introduction. When you do this, state your reason for writing, give a basic overview of your credentials, and include a call to action such as requesting to talk further. Always close by thanking the recipient for their time as well.

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Abby is a writer who is passionate about the power of story. Whether it’s communicating complicated topics in a clear way or helping readers connect with another person or place from the comfort of their couch. Abby attended Oral Roberts University in Tulsa, Oklahoma, where she earned a degree in writing with concentrations in journalism and business.

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Home Cover Letter Examples

Cover Letter Examples for All Job Applications in 2023

Conrad Benz

Paired with your resume, a well-written cover letter will help you land the job you want. We have nearly 200 cover letter examples by type and industry to help you make your cover letter persuasive.

five cover letter examples stacked on top of each other — internal position, career change, relocation, entry-level, and professional cover letter samples together

The best way to start writing a cover letter for a job in 2023 is to check out examples of good cover letters.

Our extensive list of cover letter samples is perfect for all job seekers, whether you need to write one for a specific life situation (like a career change) or you’re looking for the best cover letter format to use in your industry.

Table of Contents

Cover Letter Examples by Industry

What should a great cover letter say.

Not sure what a cover letter is or what it should include? A killer cover letter is made of the following four parts:

The cover letter template below describes how to write each of these key sections:

Dear [Hiring Manager’s Name],

Opening Paragraph (Introduction)

Your cover letter opening should contain a self introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.

Body Paragraphs

The second paragraph of your cover letter should respond directly to the job description written by the hiring manager. Describe how your previous job experiences, skills, and abilities will help you meet the company’s needs. To make that easier, you should include exact words and phrases from the job descriptions in your cover letter.

Do some research about the company and find out what their current activities and goals are. Explain how you can help them achieve those goals.

Closing Paragraph

Your cover letter closing is the call-to-action portion of your cover letter. Inform the hiring manager that you’d love to go in for an interview. Provide your email address or other contact information and tell them that you’ll reach out in a week if you don’t hear back. Thank them for spending their time reading your cover letter.

1. Entry-Level Cover Letter Example

This entry-level cover letter was written by a recent graduate who only has a little part-time work experience.

In our example, the candidate is applying for an entry-level IT technician position. She quickly establishes her enthusiasm about the opportunity, and then highlights her relevant skills to show she can do the job:

The cover letter example

Want a closer look at this cover letter example? Here’s a text version that you can scan through:

Entry-level cover letter example (text version)

Dear Mr. Jacobson,

As a long-term admirer of the work done by the team at Mayflower Technologies, I’m delighted to submit my application for the entry-level IT technician position posted on Indeed.com. As a recent graduate from the University of Rochester with a B.S. in Computer Science, I’m confident that my knowledge of Linux systems, experience in backend coding, and precise attention to detail would make me an asset to the team at Mayflower.

In my former role as a student worker at the University of Rochester’s Technical Services department, I was responsible for troubleshooting a variety of technical issues for staff, assisting with server maintenance, and installing a wide range of equipment. While employed there, I assisted in the development and rollout of new department practices, and helped improve our ticket response time by 12%. I’m sure that this experience will help me pick up new skills and quickly excel as a technician at Mayflower.

I also understand that Mayflower is seeking to expand their cloud computing services. While at the University of Rochester, I specialized in and completed my thesis on cloud computing. The IT technician position at Mayflower would be an exciting opportunity for me to bring my educational background to the table, and learn more about a growing industry.

I’ve attached my resume, which further details my skills and educational background. Please don’t hesitate to reach out if you have any questions about my background. I look forward to the opportunity to speak with you further; thank you for your time and consideration.

[Your Name]

What makes this a good cover letter

This entry-level cover letter sample stands out because the applicant emphasizes her enthusiasm about the opportunity from the very first sentence.

Beyond her enthusiasm, the candidate also shows she’s qualified . She quickly (and convincingly) markets her professional strengths , including relevant hard skills (Linux, backend coding) and soft skills (precision, attention to detail).

By the end of her cover letter, the candidate has even demonstrated that she’s researched the position, and is passionate about the work the company is doing. Overall, this is an effective way to make a positive impression as an entry-level job seeker because it shows the employer that you’re energetic and ready to learn.

2. Professional Cover Letter Example

Are you a senior-level professional or experienced manager trying to highlight your professionalism in a cover letter?

The restaurant manager cover letter example below will show you how to come off as a qualified veteran:

An example of a professional cover letter

Download This Free Example

Here’s a text version of this cover letter sample so you can go through line-by-line:

Professional cover letter example (text version)

I’m writing to apply for the Restaurant Manager opening at MOD Sequel. I have more than five years of experience managing restaurants and bars, and my professional expertise aligns closely with the responsibilities outlined in your job advertisement.

In my role as Restaurant Manager for Bar Louie, I proved to be an efficient, enthusiastic, and strong leader. My value quickly became apparent to Bar Louie’s shareholders after I single-handedly trained and prepared the entire waitstaff for opening night and beyond. Not only did our team meet sales goals each month for the first year, but the down payment for the property was even paid back after the first six months of operating.

MOD Sequel would benefit from my skills in the following areas:

• Eye for excellence and high level of standards • Strong work ethic and leadership skills • Positive attitude even under pressure

I believe MOD Sequel will be a great success for many years to come, and my extensive expertise will help ensure your establishment succeeds well into the future. My time spent in this industry has prepared me for such an opportunity, and I sincerely hope I can contribute soon as a member of your team.

It would be a privilege to discuss your Restaurant Manager position in more detail. I’m happy to come by whenever it’s most convenient for you. Thank you for your time, and I’m looking forward to hearing from you.

Why this is a good cover letter

Right from the start, this applicant showcases the managerial skills they developed while working in the service industry. They then highlight how they’ll apply those skills to make an immediate impact on the company.

Additionally, the applicant mentions the company by name three times. It’s clear that they’re familiar with the business, have an interest in joining this specific team, and understand how they’d fit on the team if hired.

Lastly, our applicant’s cover letter includes their address to highlight how close they live to the restaurant . Pointing out where you live can be helpful if you’re applying for a non-remote job because it shows the employer that you won’t need to move or even commute very far if hired.

3. General Cover Letter Example

This general cover letter was written by a candidate with two years of work experience.

In the example, the candidate is applying for a mid-level digital marketing position. In the first paragraph, the applicant:

An example of a general cover letter

Here’s a text version of this cover letter sample in case you want a closer look at each paragraph:

General cover letter example (text version)

Dear Ms. Doe,

I was excited to see your job listing for the Senior Digital Marketing position at Westward Strategies on Indeed.com. As a dynamic email marketing specialist with over two years of professional experience executing market research, analyzing consumer data, and running A/B tests to drive successful marketing campaigns, I’m confident that I would be a valuable asset to the team at Westward.

Your job listing mentions a need for someone who is experienced in email segmentation and campaign development, both of which are areas I have extensive experience in. I’m currently employed at Marketed Inc., where I’ve honed my skills by running numerous successful email marketing campaigns. While employed here, I’ve spearheaded a digital promotion campaign for the company’s new line of sandals that successfully raised our total online engagement by an impressive 13% over the course of six months, contributing substantially to the department’s annual goals.

I’m confident that my proven track record of excellent work ethic, unparalleled attention to detail, and high-performing email marketing campaigns will make me an immediate asset at Westward Strategies, and allow me to contribute to the team’s success.

I look forward to discussing the Senior Digital Marketing position and my qualifications with you in more detail. I’m available to talk at your convenience. I’ll be in touch next week to follow up and to make sure you’ve received my application.

Thank you so much for your time and consideration.

Why this is a good example of a cover letter

In the cover letter example above, the candidate is concise and direct . She conveys much of what a cover letter should say in the opening paragraph, like her amount and type of experience, plus where she found the job.

Then the candidate lists specific responsibilities from the job description, and mentions her experience handling similar work. She even gives an example of how her efforts have benefited her current employer.

At this point, the candidate’s cover letter has already helped the hiring manager better understand her value as a hire. But she’s not done yet.

Finally, the candidate signs off by mentioning how she’ll reach out if she doesn’t hear back from the hiring manager. This call to action is a key part of a general cover letter, because it highlights the writer’s interest in the job, and willingness to go further than other candidates for the opportunity.

4. Creative Cover Letter Example

A creative cover letter makes you stand out by adding a bit of personality and flair to your application.

In our creative cover letter example, the candidate is applying for a senior-level social media manager position. By the second paragraph, she has the reader’s attention. Then, she establishes her qualifications:

An example of a creative cover letter

Take a more detailed look at this cover letter sample by reading through the plain text version:

Creative cover letter example (text version)

As a quick-thinking online native who’s obsessed (yes, obsessed) with the Scatterplot app, I was thrilled to see your listing for the Social Media Manager position at Scatterplot Entertainment Co.

With over three years of professional experience as an online brand manager under my belt, I’ve analyzed user metrics, run A/B tests, and spearheaded viral social media campaigns. You name it, I’ve clocked an embarrassing number of hours online working on it. I’m confident my adaptability, hands-on branding experience, and encyclopedic meme knowledge would make me a perfect fit for the team at Scatterplot.

Currently, in my role at DotMap as a Social Media Manager, I manage and execute highly successful online branding campaigns. I regularly produce viral content, getting several of our branded Tweets featured on major websites. In one such instance, I tweeted a thread of adorable corgis using the DotMap iOS app — receiving over 60 thousand interactions and earning a spot on Buzzfeed’s front page.

I’m fiercely competitive in my approach, up-to-date on all the latest trends, and can clean up even the messiest social media disasters. I’m positive my knack for creating clickable content will make me an immediate asset to the Social Media team at Scatterplot.

I look forward to discussing the Social Media Manager position and my qualifications with you in more detail. I’m available to talk at your soonest convenience, and I’ll be in touch next week to follow up, just to make sure you’ve received my application!

Warm regards,

First, the candidate doesn’t waste the reader’s time . She immediately states her interest in the position, relevant qualifications, and specific skills. Hiring managers are busy, so it’s crucial to be direct in both your cover letter and resume.

Next, she presents her information in a casual, fun tone . A personal touch in your cover letter helps you present yourself as a creative, enthusiastic job seeker. It also makes your application more memorable.

Finally, the candidate lists specific accomplishments from her previous job, and explains how these accomplishments are relevant to the position.

Elaborating on your professional achievements is essential to writing a great cover letter. Your achievements show the hiring manager what they will gain by hiring you, and emphasize your worth as a potential employee.

5. Career Change Cover Letter Example

Writing a cover letter for a job in your current industry is pretty straightforward. But writing a career change cover letter requires a slightly different approach.

The sample cover letter below includes the three elements you need to persuade a hiring manager you’re ready to transfer industries, such as:

An example of a cover letter for career change

Want a closer look at this cover letter example? Here’s a text version that you can read more carefully:

Career change cover letter example (text version)

Ever since I was a child, I’ve loved transforming people through the art of makeup. My proudest accomplishment was preparing my younger sister for her prom night — she was voted prom queen that evening. Because of my passion for this art form, I’m applying for the makeup artist position at Studio 96.

I’ve worked in several customer service positions since I graduated high school, through which I’ve honed my people skills and improved my ability to work effectively in high-pressure situations. In fact, in my current position at Zara I’ve increased sales by 17% this month.

However, I’ve found that customer service doesn’t satisfy my creative side. Thus, I’m eager to join Studio 96, a company I’ve been a fan of since I learned about the avant-garde approach to makeup application developed under your founder Bianca Del Vanjie.

To meet Studio 96’s needs, I’ve completed the 150-hour course in Makeup Artistry offered by the Los Angeles-based Sonique Academy in my spare time. I’ve also volunteered for the Look Good, Feel Better organization, where I boosted the self-esteem of cancer patients by giving them makeovers.

I am looking forward to hearing back from you. I can be reached at [Your Phone Number] or [Your Email]. Thank you for considering my application.

The first reason this is a great cover letter example is that it’s sincere . The applicant is sincerely passionate about her target industry — she even provides a relatable story to emphasize this sincerity.

This cover letter is also great because it directly addresses the reason for the applicant’s career change . Letting the hiring manager know why you’re looking for employment in a different industry is necessary if you’re changing careers, because they’ll want to know why you’re making the change.

Finally, it’s clear the writer of this cover letter is committed to the new job . She’s even worked on her skill-set to prepare her for this change in professions.

6. Cover Letter for Promotion Example

Have you been with your current company for a while and want to take on more responsibility ? You’ll likely need to write an internal cover letter for promotion to convince your boss that you’re ready to move up the corporate ladder.

A cover letter for promotion differs from a regular cover letter in two ways:

In the following example, the candidate is writing to the marketing director of their company to apply for an open senior-level sales manager position:

A sample cover letter for an internal promotion

If you’re having trouble reading this cover letter sample, take a look at the text version below:

Cover letter for promotion example (text version)

Dear Mrs. Lasker,

As a loyal employee of Peabody, I’m excited to formally apply for the Sales Manager position in the Marketing Department. Since starting as a Sales Representative at Peabody four years ago, I quickly mastered the requisite skills for the role, and have helped our department regularly exceed sales goals.

From the beginning I’ve demonstrated an ability to learn quickly and exceed expectations. During my tenure, I’ve developed excellent sales skills, honed my interpersonal abilities, and subsequently helped my department generate a 6% increase in profits this quarter. Additionally, this year has given me the opportunity to sharpen my leadership skills — having successfully onboarded 4 new employees and assumed management over a small direct sales team.

I’ve read the requirements for the Sales Management position thoroughly, and I’m confident that the skills I’ve refined during my time working here paired with my passion for customers and making direct sales make me an ideal fit.

I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. My supervisor is also happy to meet with you to elaborate on my performance in the Sales Department, and will attest to my qualifications. Please let me know if there’s any other information I can provide that would help with this process, and I’d be happy to provide it to you.

This candidate’s cover letter stands out because it’s direct and highlights specific accomplishments expected of a managerial-level employee.

In the introduction of this cover letter, the candidate emphasizes his loyalty to the company, and quickly moves on to talk about the contributions he’s made to his team.

Then, the candidate provides examples of his leadership and management experience to demonstrate that he’s ready to take on a more significant role.

By the end of this cover letter, this candidate has shown his boss that he’s not only made an impact in his current role, but is already exceeding expectations. More importantly, he has the skills needed to keep up with the demands of a more senior position.

Cover Letter Examples by Application Type

The following guides will show you how to write a variety of different cover letter formats and types:

Our robust collection of industry-specific cover letter examples is sure to have a cover letter for your unique situation. You can download all of these sample cover letters for free and customize them to fit your needs.

Click your industry below to find examples for different jobs:

Accounting & Finance

Administration & office support, business & management, business development, construction & maintenance, customer service & retail, customer service & retail, customer support & sales, digital art & production, education & human services, emergency services, engineering, finance & banking, fine arts & aesthetics, food service, healthcare & wellbeing, healthcare & wellbeing, human resources (hr), information technology (it), law & legal, life situation, maintenance, marketing & sales, personal & child care, public safety & security, resume: yes, science & research, spa & salon, transportation & travel, warehouse & logistics, web development & design, writing & media.

Once you’ve found a cover letter example for your target position, use a matching resume sample to help you write a resume and complete your job application.

Frequently asked questions about cover letters

Still have questions? Here are some frequently asked questions and answers about cover letters:

What are 3 things you should include in a cover letter?

Three things you should include in a cover letter are:

Combined, these three elements make for a compelling cover letter that communicates why you’re the ideal person for the job.

How do you write a simple cover letter?

Here’s how to write a simple cover letter in six steps:

How important is a cover letter?

A cover letter is very important because it not only shows off your professional qualifications, it also gives you an opportunity to express your enthusiasm for the position and explain why you’re the ideal person for the job.

A well-written cover letter is often the difference between being offered an interview or being outright rejected for a job, so why not write one to improve your odds on the job hunt?

How do you build a cover letter?

There are three ways you build a cover letter:

The fastest (and easiest) way to build a cover letter is by using an online cover letter builder .

These tools use AI to automatically write a strong cover letter for you based on a few bits of information that you provide for the tool.

However, most cover letter generators aren’t free, so if you need to save money you may want to build a resume the old-fashioned way.

Writing your cover letter yourself is the highest effort and most time-consuming way to make your cover letter. However, it’s also free and you have complete control over the content.

If you’re applying for a job that requires writing skills, it’s a good idea to write your cover letter from scratch because it gives you an opportunity to highlight your writing abilities.

A simple cover letter template is a good starting point from which to make your cover letter. Most cover letter templates provide a general format that you can quickly fill in with your information, so you don’t need to use as much energy as you would writing your letter from scratch.

Using a template is a good way to make your cover letter if you’re unsure where to start and need some guidance. However, the end result is that your cover letter might come across as generic or awkward if you’re not careful, so it’s not always the best method.

Additional cover letter FAQs

Click to rate this article

Conrad Benz

Written by Conrad Benz

Conrad Benz is a Digital Media Specialist & Resume Expert at Resume Genius, where he helps countless job-seekers craft standout resumes and launch their careers. His... more

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How to Write a Letter of Introduction For Employment

How to Write an Employment Ad

How to improve employee selection, how to conduct a second job interview with a potential employee.

Writing a letter of introduction for a job may seem intimidating, but it's purpose is to introduce you and your interest in working for that company. Break it down into a few steps, being mindful of some tips, and you will have the letter written and ready to send in no time.

Examine Your Updated Resumé

Print your resume, or have it readily available online. If you decide to update it yourself rather than hire a company to update it, then review your resume carefully, reviewing grammar and semantics. Use active verb s. Consider asking someone to proofread your resume. This will be the first step toward you writing a letter of introduction for employment.

Study the Company

Find out everything you can about where you want to apply. Search news articles, press releases, industry journal articles and anything that will help you get a feel for the company’s origins and its future business goals. Check out sites and forums that the company’s employees use so that you will have an informed idea of the company’s work environment. If you can get a feel for who they have hired, it can tell you about some of the qualities they are looking for.

This is also the time to find the person within the company to whom you should address your letter. It’s always better to address it to a specific person , rather than “to whom it may concern.”

Get Down to Business

Third paragraph: Make it clear how your skills and experience can benefit the company  where you are applying. Remember, employers want to know what they will gain from hiring you

not what you will gain. Fourth paragraph: State when you can start , and, if relocation is necessary, state that you are ready and willing to relocate. Finally, your closing paragraph should thank the company for their time and consideration . Include your phone number and email address so a representative can contact you.

Check and Mail  

Hopefully, your research will point you toward knowing if you should email or mail the letter via postal mail. When in doubt, mail the letter via postal mail. Be sure to double and triple-check your letter of introduction. Check carefully for grammar and also for clarity. This is your introduction to working for the company of your dreams, and the letter represents who and what you are. You want the letter to be as good a letter as you are an employee.

Nicky is a business writer with nearly two decades of hands-on and publishing experience. She's been published in several business publications, including The Employment Times, Web Hosting Sun and WOW! Women on Writing. She also studied business in college.

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COMMENTS

  1. How To Write an Application Letter (With Examples)

    An application letter is your opportunity to sell yourself as an excellent candidate for the open position. Include specific examples of situations in which you applied your experience, abilities and skills to benefit the organization. It is also helpful to include data that supports your claims. 2. Stay concise

  2. Letter of Introduction: Overview and Examples

    You should include the following pieces of information in a letter of introduction: 1. Write a greeting To start, write a short greeting that opens the letter in a thoughtful way. Here, you will include their name on the first line, followed by a friendly start. For example: "Hi Linda, Hope you had a lovely weekend!"

  3. How To Write A Letter Of Introduction For Job Seekers (Samples Included)

    Introductory Letter on Behalf of Yourself Dear John Doe, My name is Jane Smith, and I'm a marketing manager with ten years of experience in the field, focused mainly on the food and beverage space. I've long been a fan of your company - XYZ Inc. - particularly its recent campaign for leading snack food manufacturer ABC Co.

  4. Letter of Introduction Examples and Writing Tips

    Letter of Introduction Example Introducing Yourself Subject: Introduction From Katherine Sussman Dear Mr. Randall, My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.

  5. Sample Cover Letter for a Job Application

    As with all cover letters, a job application letter is divided into sections: 1 The heading includes your name and contact information. A greeting addressed to a specific person, if possible. The introduction includes why the applicant is writing. The body discusses your relevant qualifications and what you have to offer the employer.

  6. 30 Genius Cover Letter Openers Recruiters Will LOVE

    Avoid boring or overused openers: Recruiters have read cover letters that start with lines like "I'm excited to apply for the front-end engineering position," or "Your job posting on The Muse prompted me to…" so often they could wallpaper their homes with them. Be lively and personable: People like reading interesting, engaging stuff.

  7. Introduction Letter For Job Application 2023 (guide + Free Examples

    To write an effective introduction letter for a job application, follow these steps: Start with your contact information: Include your name, address, phone number, and email at the top of the letter. Address the potential employer: Begin the letter with a formal greeting, such as "Dear [Employer's Name]"

  8. How to Write a Letter of Introduction (with Examples)

    This document is called a letter of introduction, and it is different from cover letters, letters of recommendation, reference letters, and even job application letters. A letter of introduction is just as important, and sometimes, depending on your industry and the purpose of the letter, more important than the above-mentioned letters. In this ...

  9. Sample Letter of Introduction for Teachers

    1. Make an Introduction State the reason why you're reaching out and express your knowledge and interest in the school. Example: "I'm reaching out to inquire about the availability of an elementary teaching position at Smithville School District.

  10. 7+ Letter Of Introduction For Job

    A letter of introduction includes the following: Write a greeting addressing the employer Include a sentence on why you are writing the outline letter Present your full name and details Explain their role and how relevant it is to the open-job mentioned Provide information on how you want to work together and help the company. 4.

  11. What is a letter of introduction and how do you write one?

    An introduction letter is often sent to prospective new clients in an attempt to gain a new contact or business. In other cases, candidates may send a letter of introduction to gain new contacts and hopefully, a new job. You can write an introduction letter via email or LinkedIn message. You can write it in whatever means suits you best.

  12. Introduction Letter for a job application

    Introduction Letter for a job application GUIDELINES Introduce yourself and mention that you are applying for a position in the organization. Mention you qualification, work experience and the reason you should be hired. Let the reader know you are available for any further discussions. SAMPLE LETTER [Senders Name] [Address line] [State, ZIP Code]

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    Letter of Introduction Template for Yourself Dear [Recipient's title + last name], My name is [Your Name], and I've been a [job title] at [company name] for the past [# of years working for company]. [Reason you're writing — job opportunity, interest in the industry, details of local opportunities in your field, etc.]

  14. Letter of Introduction for Employment

    Here are some steps to follow as you begin writing a letter of introduction for employment: 1. First, start with a greeting and explanation of why you're writing the letter Compose a brief greeting to the influential party to begin the letter. You should include their name on the first line, followed by a social opener. Example greeting:

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    Thank them for spending their time reading your cover letter. Sincerely, Your Name. 1. Entry-Level Cover Letter Example. This entry-level cover letter was written by a recent graduate who only has a little part-time work experience. In our example, the candidate is applying for an entry-level IT technician position.

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    2. Create a header for contact information. Provide your contact details, including your first and last name, phone number, email address and location at the top of your cover letter. This helps the hiring manager to immediately know how they may contact you. In the next line after your contact information, specify the day, month and year to ...

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    The first paragraph of your letter should include information on why you are writing (you would like an interview, you would like a job at their company, you would like more information about the job, etc.). Mention the position you are applying for. Be clear and concise regarding your request. The second paragraph should introduce who you are.