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Share slides in a Teams meeting with PowerPoint Live

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

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When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:

Tip: Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Select Sync to Presenter, next to the navigation arrows

Note: If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the Private view toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable.

To zoom in or out on a slide, do any one of the following:

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press Esc to reset your screen.

Important:

PowerPoint Live is not supported in Teams live events.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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Think Outside The Slide

5 Options for How to Present a PowerPoint Slide Show in a Microsoft Teams meeting

If you are using Microsoft Teams to meet with others who are working remotely, you may not realize that you have seven choices when it comes to how you will present your PowerPoint slides to the group (I added two options I discovered after the article was first published). In this article I will share more details on these seven options and you will get a link to that option in my video that shows you what your audience will see. In this article I am using the Teams app in Windows 10. The seven options are:

Did you find this article using a Google search? Get more answers to your virtual presentation questions here and get updates of new articles and videos here .

Option 1: Share your entire screen/desktop

This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. In Teams, you choose the sharing option called Desktop. The audience sees everything that is on your desktop, so if PowerPoint is not full screen, they will see any wallpaper you have and any other open applications with potentially confidential information displayed. They will also see the small Teams window in the lower right corner of your screen unless you minimize it.

You start your slide show in PowerPoint and all features will work, including animations and transitions. You can use a presentation remote to advance through your slides or use the arrow keys. Because the slides take up the whole screen, you can’t see the Teams controls so you may miss any chat or questions from the audience. If you use Alt+Tab to switch to the Teams window to see the chat discussion, the audience sees this as well because they see everything on your screen.

Here is the section of my video that shows Option 1: Share your entire screen/desktop

Option 2: Share the Slide Show window

Because Teams allows you to share any window that is open on your computer, another option you have is to share the window that has the Slide Show in it. Before you start sharing in Teams, start the Slide Show in PowerPoint. This will display the slides on the entire screen. Use Alt+Tab to go back to the Teams window. In the Teams sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window).

Again, since you are using full PowerPoint, all features work and this is similar to presenting before an audience in a meeting room. Because you are only sharing a window, the audience won’t see anything else on your screen. Because the slides take up the whole screen, you won’t see the Teams window with any chat or discussion. But you can switch to the Teams window using Alt+Tab to check the chat conversation without the audience seeing what you are doing.

Here is the section of my video that shows Option 2: Share the Slide Show window

Option 3: Share the editing window with a clean look

The first two options don’t allow you to see any other documents or notes that you may have on your screen because the slides cover the entire screen. If you don’t need any animation or transition features and are comfortable with the audience seeing the edit view of PowerPoint, you can choose to use a view that minimizes the PowerPoint interface so the slide is the focus.

In the normal editing view, minimize the slide thumbnails by dragging the vertical divider all the way to the left until it just shows the text indicating that thumbnails are available. Drag the horizontal divider at the bottom of the slide down to hide any notes that are below the slides. Third, collapse the ribbon by clicking on the collapse indicator (an upward arrow head) in the lower right corner of any ribbon. Finally, maximize the size of the slide in the editing window if it did not automatically resize itself. Now your slide is large in the editing window and PowerPoint has a cleaner look than the normal editing view.

In the Teams sharing options, choose the window for this PowerPoint presentation. When you move through the slides, you are not using Slide Show mode so there are none of the animation or transition features available. Any embedded media will not run automatically and must be manually played. You can move through the slides using the down and up arrow keys or the PageDown and PageUp keys.

This is not as clean as Slide Show mode, but it allows you to see other open documents on your screen without the audience seeing them. To see the full Teams window you can click on the small Teams window in the lower right of your screen and the audience will not see this either. This allows you to keep up with any chat discussion while presenting.

Here is the section of my video that shows Option 3: Share the editing window with a clean look

Option 4: Run the Slide Show in a window and share that window

Many presenters are not aware that PowerPoint has the option to run a slide show within the window it is in without taking up the entire screen. PowerPoint refers to this as the “Browsed by an individual” mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the to left corner, change the option by clicking on the radio button for “Browsed by an individual”. Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. You can change this back to the default of “Presented by a speaker” after the meeting is done.

In the Teams sharing options, choose the window for this PowerPoint presentation. Start the Slide Show mode in PowerPoint. You will see the slide show with some additional controls at the top and bottom of the window and possibly black bars on the top/bottom or left/right depending on the size of the window relative to the size of the slides. This is a slightly different look for the audience if they are used to the full screen version of Slide Show mode.

Because this is Slide Show mode, all animations and transitions work as expected. What is different than the full screen Slide Show mode is that the laser pointer, inking, and some other features are not available. Since you are only sharing this window, the audience does not see any other documents you may have open on the screen. To see the full Teams window you can click on the small Teams window in the lower right of your screen and the audience will not see this either. This allows you to keep up with any chat discussion while presenting.

Since this option is only sharing one window, it uses less bandwidth than sharing a full screen which may help users on lower speed connections have a better experience with less lags or distortion. This option may give you the best combination of PowerPoint features and presenter controls and options.

Here is the section of my video that shows Option 4: Run the Slide Show in a window and share that window

Option 5: Use the PowerPoint sharing option in Teams

Because Microsoft created Teams and PowerPoint, they have built in a presentation method that is unique amongst other meeting platforms. The PowerPoint sharing option allows you to load a PowerPoint file from your SharePoint library or from your computer. It then runs the slide show using PowerPoint on the Web inside Teams. This option offers some advantages according to Microsoft, including the use of far less bandwidth compared to screen sharing ( this video shows the dramatic drop in network usage with this method), not requiring PowerPoint to be installed on the computer, use of the PowerPoint on the Web accessibility features, availability of co-presenting features, and less battery usage compared to sharing the screen.

While all of these advantages are great, the biggest disadvantage is that the method uses PowerPoint on the Web, which does not support all features of PowerPoint yet. As you will see in the video, depending on what transitions or animations you use, they may not work properly or they may allow the audience to see parts of the slide before you build them on the slide. Microsoft is working on improving PowerPoint on the Web so it is a better experience but at this time I would advise you to test every slide in advance in a setup so you can see what the audience sees so you make sure the slides appear the way you want them to.

Because this method is integrated into Teams, the slide show happens in the Teams window and you see the Teams control bar on top of the slide show when you are presenting. You have access to all the Teams options in the window. Since the slide show is just in the Teams window, you also have the rest of your screen available for other documents you want to refer to.

Here is the section of my video that shows Option 5: Use the PowerPoint sharing option in Teams

Option 6: Use Presenter View to show the audience your slides while you see Presenter View

If you prefer to use Presenter View to see your speaking notes while the audience only sees your slides, I have instructions for using Presenter View in Teams with 1 or 2 screens and in Windows or on a Mac in my Complete Guide to using PowerPoint Presenter View in Teams .

Option 7: Present with your video beside your PowerPoint slides

You can present in a Microsoft Teams or Zoom meeting with your video beside your PowerPoint slides so your facial expressions can be easily seen along with the slides. The idea is to arrange our video and slides on our desktop and share the entire screen, so we control the size of both the video and the slides. This does not require you to install any software and uses the built-in features of the operating system and PowerPoint. For Windows 10 I explain the detailed steps in this article and show you how this is done in this video . For a Mac I explain the detailed steps in this article .

In my opinion, Option 6, using Presenter View, is perhaps the best option because it In my opinion, Option 5, using Presenter View, is the best option for most presenters because it allows you to see your notes and access all the expert features of Presenter View while the attendees see your full slides. It is what I use when I deliver my customized training courses .

( Get more articles on using Teams effectively here )

Full video with all five original options

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 3.5 million times and liked over 14,000 times on YouTube.

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 3.5 million times and liked over 14,000 times on YouTube.

How to Share PowerPoint Presentation on Teams

Remote presentations are one of the best features of Microsoft Teams.

During your Microsoft Teams meeting, you can easily share your PowerPoint slides with other participants by clicking on a few buttons .

You can present your PowerPoint slides in several ways depending on your settings, but which of them is best?

We will take a look at each of them in this article.

Method 1: Share Your Screen With Your Audience

This is the simplest way to share your PowerPoint file during a Microsoft Teams meeting. It is similar to making a PowerPoint presentation in a physical location.

Step 1: Open PowerPoint and Microsoft Teams.

Step 2: Join the meeting.

Step 3: Go to the sharing options on Teams and select Desktop.

The meeting participants will now see everything that's on their screens. So, you should ensure that no confidential information is displayed if PowerPoint isn't on full screen.

To open the Microsoft Teams Window, click on Alt + Tab.

Check out these cute presentation templates .

Method 2: Slide Show Window Sharing

Microsoft Teams allows users to share any window on their computer during PowerPoint Presentations, and you can take advantage of this feature when presenting.

Step 2: On PowerPoint, launch the Slide Show so the screen can display your slides.

Step 3: Return to Microsoft Teams by clicking on Alt + Tab.

Step 4: On Teams, go to the sharing options and select the PowerPoint window showing your slide show.

The advantage of using this method is that it will allow you to use all of PowerPoint's features. Your audience engagement and site rank will also see only the window you share instead of the content you're currently viewing while it protects against spam fraud and abuse. It is also age-appropriate if relevant, tracks outages, and covers engagement and site statistics to understand your presentation.

On the downside, you won't have access to Microsoft Teams' controls because your screen will display just the slides. Click on Alt + Tab to view the Teams Window.

These are the best startup infographics on the internet.

Method 3: Desktop Window Share

You can use this method to share your Slide Show window without the slides taking up your entire screen.

Step 1: Open PowerPoint

Step 2: Go to the Slide Show tab and select Set Up Slide Show

Step 3: Select "Browsed by an individual."

Step 4: Return to your Teams meeting by pressing Alt + Tab. Click on Share and choose your presentation in the Window section.

Your animations and transitions will work perfectly in this mode. However, you won't be able to access features such as the laser pointer.

Method 4: Microsoft Teams Built-In Share Option

Microsoft Teams has a built-in share option, so you don't have to use PowerPoint software during meetings.

Step 1: Join a Teams meeting.

Step 2: Hit Share to start sharing.

Step 3: Go to PowerPoint and select a recent presentation or click on browse to upload a new one.

The program will display your presentation using PowerPoint on the Web in Slide Show mode. You will have access to all of Microsoft Teams' controls during your presentation and save your battery since you won't share your screen.

On the downside, PowerPoint on the Web is a lower version of PowerPoint. Animations and transitions can be poor. It also doesn't feature the Presenter View.

Learn how to add notes to PowerPoint .

Method 5: The Presenter View

This is the best way to share your slide deck using Microsoft Teams. It is super easy and only requires one monitor.

Step 1: Start your presentation in PowerPoint.

Step 2: Click on Alt + Tab to return to your meeting on Teams.

Step 3: Share the PowerPoint window (Don't share the entire screen.

Step 4: Click on Alt + Tab to return to PowerPoint

Step 5: Right-click on your preferred slide and select the Use Presenter View option.

Using the Presenter View, you can access your slide notes and annotations. You will also be able to move to the next slide or any other slide from your current slide.

Watch this entire video to learn how to add slides to PowerPoint presentations .

Final Thoughts

Virtual presentations are a significant reason Microsoft Teams is considered a better collaborative app than its competitors . Method 5 is the presenter's dream due to all the great features it allows us to access. When you use it for a virtual PowerPoint presentation, you can perform several actions while the meeting attendees only see your slides.

Frequently Asked Questions

How do you share a presentation on Microsoft Teams?

Join the meeting and click "Share," Select your presentation to share it.

How do you present a PowerPoint on Teams and see chats?

To see your chats while presenting PowerPoint slides on Teams, you can use methods 3, 4, or 5.

Is there a Presenter mode in Teams?

The built-in presenter mode on Teams is known as PowerPoint Live.

How To Narrate a PowerPoint

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How To Add Slides To PowerPoint

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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present Your PowerPoint slides on Teams

There are two main methods for sharing PPTs on teams. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

Upload a PowerPoint file to a Microsoft Teams chat

When sharing a file, you can add a message optionally before hitting Send .

Sharing a PowerPoint presentation to Microsoft Teams via chat

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

Opening a shared PowerPoint file via Microsoft Teams chat

How to Present Your PowerPoint Slides on Teams

Use the share button in powerpoint.

You can also directly present your slide deck via Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Locating the share screen button for Microsoft Teams videocalls

Share Screen to Present a PowerPoint Presentation

If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Sharing a Screen in Microsoft Teams call to show a PowerPoint presentation

Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

Selecting window to share in Microsoft Teams

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

Translating PowerPoint slides from English to Spanish during a Microsoft Teams call

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turning on Live Captions in Microsoft Teams call

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

Turning off Live Captions during Microsoft Teams call

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

How to share a PowerPoint presentation in Microsoft Teams using PowerPoint web edition

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Upload a presentation to OneDrive via PowerPoint

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams.

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache, reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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Meeting, Microsoft Teams, Share Filed under PowerPoint Tutorials

Filed under Business • July 28th, 2022

What is an All Hands Meeting?

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Web Conferencing

How to use Microsoft Teams presentation mode

Microsoft Teams allows users to share their screen but it’s also a great online presentation tool. You can use it with apps like Whiteboard or Freehand.

Microsoft Teams also allows users to present a PowerPoint presentation. It has built-in tools that allow a presenter to move through slides and view notes alongside them. These tools are specific to a PPT or PPTX file and similar tools are not available for presenting documents or spreadsheets. During presentation mode, you automatically enter Do not disturb and notifications are silenced while you’re presenting.

Microsoft Teams presentation mode

Presenting a PowerPoint presentation is fairly easy but it works via the screen sharing tool. You can upload a file when the presentation starts but it’s a good idea to upload it beforehand to avoid problems.

Upload PowerPoint presentation to Microsoft Teams

To upload a PowerPoint presentation to Microsoft Teams, follow these steps.

Note: Files are uploaded to specific channels and can only be presented from that channel. If you’d like to present the same file in a different channel, you have to upload it to that channel as well.

Present in Microsoft Teams presentation mode

To present a PowerPoint presentation in a meeting in Microsoft Teams, follow these steps.

Presentation mode is only for screens or app windows that are shared, or for presentations, and the select apps that are supported. It may be useful to present a document or a spreadsheet but for that, you will have to use the app/window sharing option when sharing your screen.

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Microsoft Teams now shows PowerPoint slide notes and thumbnails

Author Rahul // in Microsoft Teams , Microsoft Teams

Microsoft Teams developers are hard at work to add useful new features to Teams in order to compete with rivals like Zoom. Also, Teams is slowly replacing Skype for Business by adopting some of its useful features. One such feature is the ability for the users to see PowerPoint slide notes and thumbnails in a Teams meeting.

On the Microsoft Teams UserVoice page , Microsoft informed that “the ability to see PowerPoint slide notes and thumbnails is available to the public.” In order to use the feature, you’ll need to know a handy keyboard shortcut: click in the slide area, and press “Ctrl Shift X”, to show or hide the notes and thumbnail strip.

Microsoft also promised that it will add the ability to turn on or off the feature in the coming days. However, the company didn’t share a timeline as to when it’ll add the feature to Teams. Meanwhile, Teams users can now see PowerPoint slide notes and thumbnails in a meeting, a feature that Skype for Business has for years. You can click here for more Teams news.

Let’s know if you’re going to use the feature, down in the comments.

IMAGES

Presenting slides in a meeting in Microsoft Teams
Microsoft Whiteboard now supports sticky notes and text on the web
‘Presenter notes’ from Powerpoint in Teams
How to share a powerpoint presentation using Microsoft Teams
How to share your screen and PowerPoint in Microsoft Teams
Connecting and Presenting in Microsoft Teams

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COMMENTS

Share content in a meeting in Teams
On the sharing toolbar, select Give control. Select the name of the person you want to give control to. Teams sends a notification to that person to let them know you're sharing control. While you're sharing control, they can make selections, edits, and other modifications to the shared screen. To take control back, select Take back control.
Share slides in a Teams meeting with PowerPoint Live
If your presentation is already open in PowerPoint for Windows or Mac, go to the file and select Present in Teams. If you're in PowerPoint for the web, select Present > Present in Teams. Your slides will appear in the Teams meeting, with your Notes next to them. Navigate through the slides
How to access your notes when presenting in a Microsoft Teams ...
Learn how to access your notes when presenting in a Microsoft Teams meeting. In this video, I will show you how to view your notes privately, when sharing your PowerPoint presentation in a...
Seeing your Speaking Notes in PowerPoint while presenting slides in
Start the PowerPoint Slide Show and in Teams just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. If you accidentally click on the PDF window, click on the edge of the PowerPoint window to return focus to PowerPoint so you can advance your slides.
Automate note-taking in Microsoft Teams with meeting transcription
Now in Microsoft Teams, keeping detailed notes for your meetings just got easier, with in-context and automated meeting transcripts using the brand-new and AI-driven speech-to-text transcription capability built into Teams. Once started, you can watch meeting tra n scription happen in real time.
How to use Presenter Mode in Microsoft Teams 📰
NEW VIDEO N. 62. In this video tutorial, you'll learn how to use Presenter Mode in #MicrosoftTeams. We'll go through the new capabilities that allow presenters to present PowerPoint presentations, navigate every slide, check slide notes and prevent participants from moving through slides. The presenter's view is fully integrated into Teams ...
Hide Notes Pane when sharing Powerpoint slide in Teams
We feel your pain and are addressing it with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press "Ctrl+Shift+X". The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back. This update is now available.
7 Options for Sharing PowerPoint Slides in Teams
Share the Slide Show window Share the editing window with a clean look Run the Slide Show in a window and share that window Use the PowerPoint sharing option in Teams Use Presenter View to show the audience your slides while you see Presenter View Present with your video beside your PowerPoint slides Did you find this article using a Google search?
How to Share PowerPoint Presentation on Teams
Step 1: Open PowerPoint and Microsoft Teams. Step 2: On PowerPoint, launch the Slide Show so the screen can display your slides. Step 3: Return to Microsoft Teams by clicking on Alt + Tab. Step 4: On Teams, go to the sharing options and select the PowerPoint window showing your slide show.
How to Share a PowerPoint Presentation on Microsoft Teams
Share PowerPoint Window to Present Your Slides. If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share. Share a Presentation on Microsoft Teams.
On TEAMS while sharing a presentation, how can I see the participants
On TEAMS while sharing a presentation, how can I see the participants at the same time? While sharing my screen or presentation, I can not see the participants. How can I make it happen? Thanks in advance. Elif This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question (42)
5 practical tips for presenters in Microsoft Teams
Here are 5 tips to get the most out of your presentations in Microsoft Teams. 1. Presenter View on. We all love to take a peek at our notes from time to time and doing so on a Teams meeting is ...
How to use Microsoft Teams presentation mode
Open Microsoft Teams and go to the Teams tab. Select the team and channel that the presentation has been uploaded to. Start a meeting or join one. Click the Screenshare button at the top right to start sharing your screen. From the sharing drawer at the bottom, select the uploaded presentation.
Microsoft Teams now shows PowerPoint slide notes and thumbnails
On the Microsoft Teams UserVoice page, Microsoft informed that "the ability to see PowerPoint slide notes and thumbnails is available to the public.". In order to use the feature, you'll need to know a handy keyboard shortcut: click in the slide area, and press "Ctrl Shift X", to show or hide the notes and thumbnail strip.