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How to Write a Job Application Cover Letter
Writing a cover letter is essential when applying for jobs. This is the perfect way to express how your specific skills are relevant to the open position. Wow your future employer with this simple cover letter example format.
Write a First Draft
Writing a first draft makes your letter concise and professional, states The Balance Careers. Organize your thoughts by making a list of what you’re trying to convey. Make sure you prioritize certain aspects like your previous job experience and why you would be a good fit for the position. Clearly state what position you’re interested in and why. Think about why you’re applying and what caught your eye about this specific position. Your cover letter will be easier to write after your thoughts are collected and organized.
Customize Your Salutation
When writing a salutation, make sure you know who you are writing to. Is this person the owner of the company or a Human Resources administrator? If you’re not sure, research the company to find out. Addressing your cover letter to a specific person shows initiative and attention to detail. After your salutation, start your letter with a short introduction of yourself. This gives future employers insight into who you are and the purpose of your cover letter.
Your cover letter should be no more than one page, so keep your points brief. Clearly state what position you are interested in and why. Explain why you are a good fit for the company because of your past job experience. If you have no similar job experience, let the employer know why you are changing career paths. Expand on your skills and give specific examples of how that skill set helped you at your last position. Name projects you’ve worked on and show results.
Close Your Letter
End your cover letter with a brief sentence and sign off. Thank the employer for their time and express your interest towards the job again. Let them know you’ll follow up with them if you do not hear back within a week and leave your contact information. Sign off with a professional farewell and leave room for a signature if sending a hard copy.
Edit and Proofread
As you finish writing your cover letter, make sure you take time to edit and proofread your document. Make sure it’s structured in a professional format with the company’s information, the salutation and introduction, the body of the letter, a brief closing sentence and farewell. Check for spelling and grammar mistakes to ensure a formal result. Make sure all names are spelled correctly, as well.
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Resume & Cover Letter
Writing a tech cover letter: tips and example.
Posted by Glassdoor Team
Career Advice Experts
Last Updated June 29, 2021
Understanding tech cover letters.
A well-written tech cover letter can vastly improve your chances of getting an interview call. It is an opportunity to present yourself as an ideal candidate with the IT skills and technical expertise that the tech company requires. Learn how to write an effective cover letter for a tech company, get some writing tips, and review some tech cover letter examples.
What is a tech cover letter?
A technical cover letter is an introductory letter that you include with your resume when applying for a job with a technology company. It can help create a favorable first impression of you as a suitable candidate and may play a decisive role in getting you selected for a job interview.
A cover letter for a tech company should be brief and to-the-point. Along with referencing the employer’s requirements listed in the job advertisement, it should also highlight your technical credentials, skills, work experience, and accomplishments.
How to create a technical cover letter
Here are a few ideas to help you create a technical cover letter.
- To create a technical cover letter, find out if the company expects a print letter, a digital letter, or an email letter and follow their instructions. Most tech companies prefer email cover letters as they are time-saving and convenient.
- Review sample cover letters for technical jobs to understand the professional format that technology companies expect from job applicants.
- It might be a good idea to create an email cover letter template and customize it every time you send a job application.
- Find out the title and name of the hiring manager and address the letter to them.
- Research the technology company and include relevant information in the letter to explain your interest in the position.
- Reread the job advertisement and make a note of the keywords and key phrases in it. Reference these and the job requirements in the technical cover letter.
- Provide accurate information about your educational credentials, skills, training, work experience, and accomplishments.
- Let the hiring manager know about the value you will bring to their company if they hire you.
What to include in a tech cover letter?
Here are some of the things that you should include in a technical cover letter:
- Your contact information. If it is a printed letter or an upload of the printed version, provide your contact information at the top of the letter. It will contain your name, location, phone number, email, and website address if you have one. For email cover letters, add your name and letter purpose in the subject line and your contact information at the end of the letter, right below your signature. The contact information should include your phone number, email, and website address.
- An appropriate opening salutation. It is customary to begin professional letters with a formal greeting like Dear . However, avoid using something that is too casual or one that might come across as disrespectful. Follow the proper greeting with the hiring manager’s title and last name.
- Your interest in the job position. Clearly state that you are sending the letter in response to the company’s job advertisement, mention where you saw it, and explain why you are interested in working with them. Use the opportunity to show off your knowledge of the company and the responsibilities of the position.
- Your technical credentials and skills. Convince the company that you have the knowledge and experience that they are seeking for the advertised position. If you have been advancing your education to update your technical skills, inform them about it.
- Relevant technical keywords and key phrases. Adding these will help to keep the focus of the letter on your technical expertise. They can help highlight your suitability for the position.
- A call to action at the ending. Take the opportunity to reiterate your interest in the job and be proactive in suggesting a phone call or an in-person meeting later to discuss your suitability for the position and the value you could bring to the company.
- An expression of appreciation for the hiring manager. Thank them for their consideration and for reading your letter.
- An appropriate closing salutation. For professional letters, you can close with greetings like Regards , Best Regards , Sincerely , or Respectfully . As with the opening salutation, avoid a casual approach.
- Your name or signature. For easy reference, write your full name or insert a digital signature.
Tips for writing a tech cover letter
Here are some tips for writing a technical cover letter:
1. Find out if the company requires a cover letter
Read the company’s job application requirements and check if they prefer a cover letter included with resumes. Some companies may clearly state that they don’t need a cover letter, in which case you can omit it. Otherwise, it is good practice to include it.
2. Customize the cover letter for the tech company
Never send a generic cover letter as it will make a poor impression. Instead, research the company, reread their job advertisement, and tailor your cover letter to suit their requirements. A customized cover letter is more likely to catch the recruiter’s attention, and it may improve your chances of receiving a call for a job interview.
3. Make your first sentence count
Hiring managers are busy people and often have to look through hundreds of cover letters and resumes every day. To grab their attention, craft your cover letter carefully and address their specific pain point with your very first sentence . That will set you apart from the other applicants, and the hiring manager will remember you when they shortlist candidates for the interview.
4. Focus on providing value
The cover letter should convey your passion for working in the tech industry and your ability to fulfill the employer’s needs. Mentioning your past career accomplishments will show that you are a top performer. It will indicate strongly to the employer that you will make valuable contributions to their company too.
5. Avoid exaggeration
Be honest about your credentials and accomplishments. Include only the technical skills that you are proficient in and have used professionally. Keep in mind that the employer may do a background check on you. They may also test your knowledge during the interview process before they hire you. If they find that you have included inaccuracies about your technical proficiency, you will lose the job opportunity.
6. Write concisely and with clarity
Be respectful of the hiring manager’s time and keep your cover letter is concise, clear, and focused on the main points. For better readability, use short paragraphs and bullet points. Summarize your technical credentials and accomplishments in the first two paragraphs and follow up with a technical skills list. Include relevant technical terms throughout the letter.
7. Avoid repeating your resume content
Hiring managers won’t appreciate having to read the same information twice. So, provide details that you didn’t or couldn’t include in the resume. These could be specific job-related insights, brief narratives of your past work experiences, or the benefits you gained from updating your technical skills.
8. End the letter on a positive and confident note
Take the opportunity to include a call to action at the end of the cover letter . After thanking the hiring manager for their time, inform them that you would like to discuss the job and the value you could bring to the company. Request an opportunity to meet over the phone or in-person at their convenience.
9. Proofread the cover letter
Spelling mistakes and grammatical errors in your cover letter can negatively impact your chances of being hired. The hiring manager might think that you are not sufficiently attentive to detail. As that could be a serious shortcoming for a technical position, they might decide not to proceed with your job application. It is advisable to proofread your cover letter and send it only after you are sure that it is perfect.
Tech cover letter example
Subject: Alison Windmere – IT specialist application
Dear Mr. Parker,
This is regarding your advertisement on Digital Hub for an IT specialist with Franklin Cyber Tech. I’m familiar with your company and would be interested in working with you.
I am an IT specialist, with a Bachelor of Science in Computer Science, frontend and backend development skills, and four years of professional experience in systems and software development. I have developed diverse software applications for various clients and many of these have high user ratings in online stores.
When I’m not working on software development, I continue to update my IT skills and improve my communication and time management skills.
At your convenience, I’d love to discuss how I can use my IT skills to add value to your company.
This is just one example of a tech cover letter. You can create a general template and tailor it every time you send off a job application, according the tech job you are applying for and the specific requirements detailed in the job advertisement. So, are you ready to start searching for a new job? Start here .
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How to write a showstopping cover letter as a techie.
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If you find yourself staring at a blank screen when the time comes to write your cover letter, you’re far from alone. "Cover letters are a dying art form, but still very much a requirement in the hiring process," says Lia James, Partnerships Manager, at Turing School , an educational institution specializing in software and design.
Even if you feel like your writing skills are terrible, you can nail that cover letter with these nine tips from tech-industry decision-makers.
Photo courtesy of Pexels.com
1. Only provide a cover letter if it’s required.
Firstly, know that you might not even have to write a cover letter. "You should never assume it is necessary," says Cat Burhenne-Sanderson, head of Business Development for San Francisco startup Reelgood . "My number-one rule when applying to a job in tech is to get an internal referral and never apply online. Find an alum, friend of a friend, former co-worker, or family friend who can refer you. With an internal referral, cover letters are rarely necessary."
Kinh DeMaree , Head Talent Huntress at Axiom Zen, says that even with online applications, you can skip it sometimes, "Many applications indicate which fields are required. If a cover letter isn't required and you're not super excited about a job, then you can apply without one and spend your time perfecting cover letters for companies that do value them and that you're very interested in."
2. Make a strong first impression.
Recruiters are busy people, and especially if you’re applying to a lucrative position, you should anticipate that they’ll be reading lots of letters. Grab their interest right away with your first sentence.
Katy Martin , Career Developer at Dev Bootcamp Chicago, gives some suggestions: "You could use your first sentence to acknowledge the recruiter's pain (e.g., ‘[Company Name] is growing at an astronomical rate; it must be a whirlwind to keep up with it all!’) or use it to surprise and delight the recruiter (e.g., ‘At a mere six years old, I pulled up the command line on our old Dell and started hammering away at beginner code.’)." This will make your cover letter different than the competition from the get-go.
3. Research the company to figure out what tone to take.
Every company is going to appreciate different things in a cover letter--so if you want yours to stand out, personalize it to them as much as possible rather than writing a dry, one-size-fits-all letter.
DeMaree advises, "Research the culture of the company. Is it a fun company that rewards creativity? Is the position you're applying for one in which you can think outside the box? If so, then you can take a risk and do something to stand out. I've seen cover letters/resumes delivered along with pizza, QR codes on a giant cookie, video applications, and spoofs on products."
James adds, "There are a lot of literary strategies to writing an outstanding cover letter, but the truth to cover letter success is learning about the people who make up the company. When it comes to building a connection between you and the reader, you have to understand the reader. This is where crafting the cover letter can become a challenge."
4. Keep your audience at the forefront.
A common cover letter mistake is focusing too much on "me". Rather than just listing your skills, talk about specific accomplishments and frame them in the context of how they provided value to your employer(s).
For instance, says Christine Hoffman-Hicks, CEO and President of Staff Smart , Inc, "Have you implemented technology that has reduced operational costs or increased revenue through improved efficiencies? When writing a cover letter, keep your audience at the forefront. Give them a reason to think 'I have got to talk to them. It would be a bad move to not act fast.'"
5. Don’t rehash what is on your resume.
It’s tempting to just take the easy route of listing past education, jobs, and so forth in your cover letter--but hiring managers don’t want to see another resume (this time in paragraph form). "Why would you make me read the same information twice? Put yourself in the hiring manager or recruiter's shoes and think -- what information do they need to know about my candidacy that is not on my resume?" says Burhenne-Sanderson.
You can talk about education and jobs, of course, but if you do, it’s better to pull out specific insights or anecdotes about something you did or something you learned--details that wouldn’t fit on a resume.
6. Write simply and clearly.
Often, people turn to the thesaurus to sprinkle in long words and make themselves look smarter in their cover letter. Do not do this. Most recruiters will know exactly what you’re doing, and be more impressed by candidates who embrace clarity and simplicity.
Also, says Burhenne-Sanderson, "Cut out deadwood and cliches. I can't stress this one enough. These just frustrate recruiters and hiring managers, making them skim trying to figure out the "so what" of your cover letter."
By "deadwood," she means unnecessary words that bloat your sentences: "Deadwood includes phrases like ‘during the time that,’ ‘is in a position to,’ or ‘in my opinion’ which should really be shortened to ‘while,’ ‘can,’ or just cut out entirely. Deadwood prevents your cover letters from being clear, crisp, and concise."
Cliches, meanwhile, include phrases such as, "‘I have been passionate about _____ topic since I was a young child and ‘I am hardworking, detail-oriented…’" Burhenne-Sanderson acknowledges that it is difficult to write without these, since it’s what many of us are used to, but you’ll be better off. Write a first draft, and then do an editing phase to remove the fluff (and fix typos).
7. Don’t come across as desperate.
It’s part of human nature to be turned off by desperation but impressed by confidence--a truth that applies across multiple spheres of life. Of course, on the flip side, you don’t want to seem full of yourself either.
Burhenne-Sanderson advises to strike a balance: "Don't be arrogant, but don't be so groveling in your cover letter or ‘grateful for the opportunity’ that it comes off as desperate. You want to come off as a strong candidate, who is aware of their skills and value to an organization, and who is polite but doesn't write in a way that sounds overly formal, robotic, or flowery."
8. Have a strong portfolio.
In tech jobs, your portfolio often speaks volumes more than your words, so make sure you have one that shows off your skills.
Frank Lee, cofounder at Bevi says, "For engineering hires, it is common to have folks that apply with less polished writing skills. The best way for them to overcome that is by building and sharing a portfolio of projects that they have worked in the past. They can present their qualifications more visually this way."
9. Show future potential.
Companies want employees who will not only flourish in their starting role, but who have the drive and ability to grow professionally, take on more responsibility, and benefit the company in ways other than the checklist they initially applied for.
Margaret Freel, Corporate Recruiter at TechSmith , says, "For technical roles, we like to see that they’ve taken initiative to continue their own professional development outside their work or school environment. That may mean they attend QA Testing groups, have taken an IT certification course, or that they’re teaching themselves a new language. Candidates who show us they’re taking the reins of their own professional growth definitely stand out."
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IT Cover Letter Examples (Any Information Technology Job)
Excited about applying for that lucrative tech job? Before sending in your application, you need a cover letter. Here’s how to write the best IT cover letter the CTO has ever seen.
As seen in:
You’re preparing an IT cover letter to attach to your tech job application.
Whether it’s the incredible perks, the unparalleled technology, or the cachet of the startup’s name, you’re excited, and rightfully so!
Writing an okay IT cover letter won’t cut it.
Rather, you need an awesome information technology cover letter that grabs the IT manager’s attention like they just announced an IPO and they’re all gazillionaires.
Well, you’ve come to the right place.
This IT cover letter guide will show you:
- The best IT cover letter examples and other information technology examples.
- How to write an IT cover letter startups will go crazy over.
- A perfect IT cover letter sample to show you one that gets results.
- Expert advice on how to hold their concentration and gaze until the end.
Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.
Create your cover letter now
IT Cover Letter for a Resume— See more cover letter examples here .
Need to make sure your IT resume is as up-to-date as your antivirus definitions? Check out our full IT resume sample and guide: IT Resume Example & Guide.
Interested in checking out other IT cover letter examples? Here they are:
- IT Technician Cover Letter Sample
- IT Manager Cover Letter Sample
- Technical Support Cover Letter Sample
- System Administrator Cover Letter Sample
- Software Engineer Cover Letter Sample
- Software Developer Cover Letter Sample
- Front-End Developer Cover Letter Sample
- Engineering Cover Letter Sample
- Web Developer Cover Letter Sample
- Cybersecurity Cover Letter Sample
- Data Analyst Cover Letter Sample
- Data Entry Cover Letter Sample
- Data Scientist Cover Letter Sample
- Business Analyst Cover Letter Sample
- Computer Science Cover Letter Sample
- Engineering Internship Cover Letter Sample
- Blizzard Cover Letter Sample
Want to explore your options further? See our full selection of cover letter examples for every career: Best Cover Letter Examples for Job.
Now, let’s begin.
First up, though, here’s a professional IT cover letter example:
General IT Cover Letter Sample
20 Ludlow St.
New York, NY 10002
June 17, 2019
Human Resources Manager
Cyber Science Technologies
508 W 26th St.
New York, NY 10001
Having recently finished a 2-year contract in software development after completing my Bachelor of Science in Computer Science, I am ready to start the next chapter in my life. So, I was thrilled when I came across your job post in search of IT candidates in software engineering. With both my educational and professional background in the entire software dev life cycle, I believe I have what it takes to be the perfect choice for Cyber Science Tech.
As an IT specialist focusing on delivering top results in systems and software development, I know I have what it takes to be an impressive performer at Cyber Science Tech. Skilled with both front-end and back-end development, my skill set is diverse and complementary. At my previous position, several of my wins include:
- Boosted development performance by 15% by taking on both front-end and back-end duties, as necessary.
- All software and applications I’ve had a hand in are currently rated over 4.5/5.0 or 90%, relatively (e.g., Google Play Store, Windows Store, iOS App Store).
I live and breathe information technology, particularly software development, and my spare time is used to constantly enhance my IT skill set. If granted the opportunity to work for Cyber Science Tech, I will bring that same drive and motivation over to your IT team.
I look forward to the chance to chat about Cyber Science Tech’s near-term and long-term goals. On top of that, I’d love to share how my IT skills and tech achievements give me an excellent place from where to start. Can we pick a time to discuss how my work at XYZ Soft can translate to an enhanced quality for Cyber Science Tech’s clients?
P.S. I was thinking—could we perhaps meet for a coffee? I’d love to show you how I could hit the same results (15% increase in performance) over at Cyber Science Tech.
What’d you think?
Above was our take on the perfect sample cover letter for IT jobs.
Here’s how to write an IT cover letter that’ll give them a come-to-Jesus moment on your suitability for the job:
Pick the Best Format for an IT Cover Letter
Any IT employer wants good UX, not cornea gumbo.
That’s true on any application letter for IT, too—
Whether it’s an entry-level IT cover letter or an IT director cover letter, format it right before you begin writing.
Here’s the right IT application letter layout to follow to make them happy:
Information Technology Example Cover Letter—Format
- Your address on the cover letter at the top.
- The date you are writing or sending the application letter to them.
- The name and address of either the tech company or IT recruiter.
- A greeting and opening statement which compels them to read further.
- Your greatest tech skills, experience, and IT achievements.
- A closing paragraph with a call to action.
- A valediction and your signature.
- A postscript, optionally, to get one more opportunity to win them over.
If you want to learn more about the various cover letter sections in detail, see our complete guide: What to Include in a Cover Letter?
Start With an IT Cover Letter Introduction They’ll Love
In the US, computer and information technology jobs are projected to grow by 13% between 2016 and 2026.
That equates to adding 557,100 new jobs in the next few years, extra competition on top of the people who are already looking.
You have to knock their socks off right from the start.
And, it starts with their name:
IT Cover Letter Examples—Salutation
See the differences?
The salutation on a cover letter for IT jobs is the easiest part, but it’s also the easiest area to get wrong.
Why use a name?
According to brain scans and imaging science which your tech background will allow you to understand better than I ever could, people love hearing their own names.
Flex your tech muscle, and find their name. Search LinkedIn or crawl through the company’s about page to find the name of the hiring manager or CIO.
Can’t find their name after looking everywhere?
Something like Dear Hiring Manager is neutral and still way more effective than To whom it may concern .
Pro Tip : Top tech companies often hire IT recruiters to scout for talent such as yourself. In that case, you’ll address the IT recruiter, not someone at the company to which you’re applying.
Next up is the introductory statement .
It’s a crucial paragraph to get just right, as it introduces you and your aspirations for an IT career with them.
Like successful user retention, it hopefully earns their interest so they’ll read the entire thing.
Here’s how to start a cover letter in a way that makes a great first impression:
Example Cover Letter for IT Jobs—Opening Paragraphs
Aside from length, spot the differences?
No hirer, whether for IT jobs or otherwise, wants a generic cover letter . That first one is spam, and the company you’re applying to likely has IT staff just to filter stuff like that out.
The second one though is a top-notch introduction.
It gives them a brief mention of your IT background and tech skills while also enticing them to read further if they want to learn more.
On top of that, it’s tailored to this one specific job by mentioning the company name and the exact job position.
You immediately look to them like The Next Big Thing™.
Pro Tip : Are you writing a cover letter with no experience for the IT industry? Follow the same rules. In your entry-level cover letter for IT positions, give the most tech-related experience and skills to show the HR manager you have the talents they’re looking for.
This is a standard way of a great information technology cover letter opening statement. But there are more! For other ideas, see our complete guide: How to Write a Cover Letter
Write a Great Information Technology Cover Letter Body
So, we’ve </head>.
Next up, as per usual, is <body>.
You’ve intrigued them in your introduction paragraph (good job, by the way!).
Now it’s time to sell them on why you’re the best choice with an IT application letter body.
Like any app’s pricing page, this is where you detail your extensive tech skills, experience, background, and achievements.
Show them that hiring you is like getting the Ultimate Version at the Basic Version’s price.
Here’s what to write about in the next few paragraphs in the IT professional cover letter body:
- Talk up your IT skills and technical experience.
- Give a few key achievements with numbers to prove you’re top tech talent.
- Show them why hiring you for their IT team is the best decision they could make.
- Let them feel that they’re the only startup you have eyes for.
Now, let’s put it all together.
Here’s a sample IT cover letter body statement:
Tech Cover Letter Examples for IT Jobs—Body Paragraphs
- Overhauled outdated security and data processing procedures to be in line with industry standards and best practices, reducing security vulnerabilities by 33%.
I live and breathe information technology, particularly software development, and my spare time is used to constantly enhance my IT skill set. If granted the opportunity to work for Cyber Science Tech, you can count on me bringing that same drive and motivation over to your IT team.
How’s that for an IT letter of application body section?
It accomplishes everything we set out to do, from talking up your impressive accomplishments using verifiable numbers to showing enthusiasm and tech passion.
Sure to get you whitelisted for the IT interview ASAP!
Pro Tip : How long should a cover letter be? Keep your IT application letter down to between a half-page and two-thirds of a page in length, which is around 200–300 words.
To really tinker with these central paragraphs until they’re optimized and ready for end users, see this guide: Top Tips for Writing a Cover Letter
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
End Your IT Cover Letters Like a Pro
As with a freshly-built computer, it’s time to put those skills to the test to tweak and overclock your cover letter for IT professionals for max performance.
This is how to close a cover letter for information technology:
Sample IT Cover Letters—Closing Paragraph
No one likes a generic cover letter closing, especially one so dispassionate—
The IT recruiter will headdesk in frustration.
Write an IT job cover letter ending which sums it all up nicely, using enthusiasm and confidence.
Unlike ROM, this IT cover letter template surely won’t be read-only!
Next up, the closing sentiment, and it’s the same whether you’re writing an IT support cover letter or IT technician cover letter.
Here’s what it looks like:
Sample Information Technology Cover Letter—Valediction
Nothing to it.
Finally, we’ve reached the end of the cover letter.
While not required, adding a P.S. after your valediction and John Hancock is a neat cover letter hack for one last chance at catching their eye.
Here’s a great IT cover letter example postscript:
IT Cover Letter Examples—Postscript
Not hard, huh?
This P.S. statement is awesome because it transitions back out of the formality of the cover letter body, appealing to their humanity.
At the same time, it reminds them once more that you’re the best choice by slipping a numbered achievement in there once more.
That’s how it’s done, and now you’re done!
Pro Tip : Use the IT cover letter to sell yourself, and you can do so in many different ways. Have you earned an impressive tech industry award? Do you have a recognizable and prestigious IT award? Add those to your IT cover letter!
Just like there are many ways to impress the IT manager or recruiter, there’s no one way to close an IT cover letter. See this guide: How to End a Cover Letter
So there you have it—an information technology cover letter certainly ready for prime time.
Let’s sum it all up—
Here’s how to write the best application letter for information technology positions:
- Before writing, ensure the IT letter format is up to par, first.
- Add your address, the date of writing, then the addressee’s details.
- Begin with an IT cover letter opening which excites them to want to read more.
- Include a body section in your IT cover letter which talks up your skills, tech background, experience, and career goals.
- Use quantifiable achievements to prove you’re the best IT hire.
- End the IT application letter with a powerful closing statement and, possibly, a postscript.
Now, get prepared for the interview !
Got any questions about writing a cover letter for IT jobs or our IT cover letter examples? Need help tweaking your IT cover letter introduction, body, or closing paragraph? Write to us below in the comments, and thanks for reading!
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12.4 Cover Letters
In the era of social media, the idea of writing a cover letter to introduce your resume may seem outdated. However, the cover letter still serves a few critical functions. If the resume is characterized by breadth (giving a broad overview of your qualifications), the cover letter is characterized by depth (choosing a few most significant qualifications to cover in detail). Written in paragraphs rather than bullet points, the cover letter is the first writing sample your employer will see from you. In paragraphed prose, it is easier to market your unique qualifications and how you will fit in with the culture of the company. An effective cover letter will create a picture of you as a potential employee, and inspire a potential employer to learn more about you.
Keep the following tips in mind as you write your cover letter:
- Your cover letter is essentially an argument for why you should be granted an interview. Make sure to support the claim that you are qualified for the position with evidence. Demonstrate your authority by speaking in detail about your qualifications, and SHOW the reader that you have the skills and abilities necessary to do the job at hand. The more detail you offer and the more precise your language is, the more the reader will be able to picture you doing the job. See the sample cover letter below for examples of “showing.”
- Use your audience analysis research to help you connect with the company and to choose the appropriate tone, level of formality, and level of technicality.
- Follow the format for professional letters found in the Professional Communications chapter.
A general outline for cover letters:
- Salutation: Make your best attempt to find a specific name (or at least the job title) of the person to whom you should address this letter. If you cannot find the name, you may address the letter “Dear Hiring Manager.”
- Opening Paragraph: State why you are writing, specifically naming the position to which you are applying. Indicate how you learned about the position (networking if you can). In one sentence, use your audience analysis research to establish a connection with the company. Finally, in one sentence, summarize your strongest qualification/s for the job.
- Body Paragraph(s): Build each paragraph around a key qualification or professional strength that relates to the job for which you are applying. Open the paragraph with a claim about this qualification/strength, and then provide a developed illustration of a time in your work or academic history when you used/excelled at this skill, or used it to benefit others. For example, if the job requires excellent customer service skills, you might discuss a time in which you used your customer service skills to diffuse a conflict or increase your company’s profits. It can be effective to conclude your middle paragraphs with sentences that express how these past experiences prepare you for the potential job.
- Closing Paragraph: Thank the reader for his or her time and consideration. Gesture towards an interview. You may explicitly request an interview, or you may wish to include a phrase like “I look forward to discussing my qualifications with you in person, soon.” If there is any information the reader should know about getting in touch with you, include it; if your phone number and email address do not appear elsewhere in the cover letter, include them here. You may refer the reader to your enclosed resume.
Sample Cover Letter
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This chapter was written by Megan Savage, Portland Community College, and is licensed CC-BY 4.0.
Technical Writing by Allison Gross, Annemarie Hamlin, Billy Merck, Chris Rubio, Jodi Naas, Megan Savage, and Michele DeSilva is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.
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Professional Tech Cover Letter Example for 2023
Read for inspiration or use it as a base to improve your own Tech cover letter. Just replace personal information, company application data and achievements with your own.
How to write the perfect tech cover letter
According to 83% of hiring managers, cover letters are an important part of every recruiter’s decision-making process.
What’s more, 72% of them will expect you to hand in a great cover letter, even if this part is listed as ‘optional’ on the job advert.
And if you ask our experts, cover letters are an amazing opportunity to tell a personal story and make the right first impression.
But what exactly is a cover letter and how to write a good one? Let’s see…
The secret to making your Tech cover letter remarkable is to share your excitement about the company, the field, and the position.
It’s also a good idea to aim not to re-write your resume, but rather to build upon it and expand on your competencies.
Now, let's look at some other things that will make recruiters remember you.
Choose the right salutation and craft an introduction that gets you remembered
In general, the salutation you use depends on the tone of voice you’ve decided to go for but also on the company culture.
However, it’s always a good idea to address your letter to the person responsible for the recruitment process. If you don’t know their name, try to find it out. And only if that proves to be impossible, choose a generic salutation.
Here are some phrases you can use (note that some of them require you to know the hiring manager's name):
- Dear Hiring Manager,
- Dear Head of [team you're applying for],
- Dear [company name] Recruiter,
- Dear Alex Johnson
The introduction of your Tech cover letter is without a doubt crucial for the first impression you’ll make as an applicant. But is there a way to make sure your opening line is good enough?
Yes, there is. You can start by sharing your enthusiasm for the job or the field (or why not both!). You could also share your reasons to find the company exciting.
Try to be original. Don’t go for phrases like “I want to apply for the position that I saw advertised on platform X”. They're outdated and sound like you’ve got nothing better to say
Link your hard and soft skills to your achievements
When it comes to listing skills on a cover letter, there’s only one thing that could be said about it – do it in a well thought out way!
We mean, don’t just plainly list all your skills on your cover letter. Instead, link them to achievements and goals. Share how your expertise can add value to the team. Maybe even tell a personal story. It’s up to you.
Just make sure to include both soft and hard skills – especially the ones listed in the requirements section of the job advert. This will help you pass applicant tracking systems that screen documents for certain keywords.
Prove how your skills can help the company grow
Proving that you are familiar with the company, its problems, and its goals is without a doubt one of the best ways to stand out.
If you want to show your passion for the company, mention how your skills and previous achievements can help the team grow.
It’s also worth mentioning how your experience can help resolve some of the most common industry issues.
End in an actionable way
By now you’ve managed to make a good impression on the hiring manager, and it’s important not to ruin it. That’s why you need your ending to be just as great as your cover letter’s body.
But what are the things that make up a memorable closing line? Expressing gratitude for the reader’s time and consideration, and saying that you look forward to their reply, to name a couple.
You can stick to traditional phrases (e.g. Looking forward to hearing from you soon) if you wish to be on the safe side. Just make sure that the language you use matches the company culture.
Cover letter examples by industry
- Computer Engineer
- Computer Science
- Senior Software Engineer
- It Director
- Computer Technician
- Data Science Intern
- Desktop Support
- Devops Engineer
- Software Tester
- Project Engineer
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- Wordpress Developer
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- Network Security Engineer
- Full Stack Developer
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- Php Developer
- Big Data Engineer
- Golang Developer
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- Data Engineer
- Data Scientist
- Director of Engineering
- Director of Software Development
- Director Of Software Engineering
- Entry Level IT
- Web Developer
- Salesforce Admin
- Software Engineer
- Software Developer
- Game Developer
- QA Engineer
- Salesforce Developer
- Data Analyst Intern
- Software Engineering Intern
- Solutions Architect
- System Analyst
Cover letters helped people get noticed
Updated for today’s recruitment standards
Worried your cover letter design is past the expiration date? We’ll help you craft a new one that leaves an impression and beats luck.
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Pair your cover letter with an equally good Tech resume
Want to become the center of attention? Pair your cover letter with an eye-catching resume. Check out our Tech resume examples and build yours in minutes.
Use templates that match in design to prove your strong attention to detail.
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Sample Technical Cover Letter with a Referral
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Merging the skills required in business technology is a valuable part of writing an effective cover letter. You should include specific examples in your work experience that relate directly to the position you're applying for.
Tips for Writing a Technical Business Cover Letter
In the following example, the applicant is vying for a position as a Technical Business Analyst and has a significant amount of experience. Notice how their past work is related to the job posting as well as the business' success as a whole.
This cover letter also mentions a referral from a business contact. If you include a personal reference in the opening paragraph, you will grab the attention of the hiring manager or recruiter and that connection may land you the interview.
When writing cover letters for technical positions, be sure to include technical details without complicating the work. Remember, the reader wants to understand what you know, particularly what programs and languages and how they related to your job. They do not need a crash course in it.
Use the following example as a guide and be sure to personalize your letter to suit the position you're applying for.
Technical and Business Cover Letter Example
This is an example of a cover letter for a technical position. Download the technical position cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
Technical and Business Cover Letter Example (Text Version)
Oliver Applicant 123 Main Street Anytown, CA 12345 555-555-5555 email@example.com
September 1, 2018
Amanda Lee Director, Human Resources Acme Tech 123 Business Rd. Business City, NY 54321
Dear Ms. Lee,
Please accept the attached resume for the position of Technical Business Analyst as recently advertised on Monster.com. I've had the pleasure to review Acme Tech's website, and to speak with Jane Doe, a colleague at Acme Tech, and am very enthusiastic about the position advertised. I believe that my combination of technical skills, consulting experience, and business sensibilities would serve Acme Tech well in this position.
My foundation is as a developer in multiple languages and on many platforms. If the situation requires getting code done, I deliver high quality, clean, working code, quickly and correctly. I'm comfortable with structured code, databases, OO programming, and "specialty" languages such as might be found in workflow or business rules systems. I have every confidence that to the extent the position requires actual coding, I can sling code with the best.
To the extent that the position requires analysis of business rules and processes, I have specific experience in two main areas that are closely related.
On the analysis side, I was the Product Manager for a large system. In that capacity, I was responsible for extracting functional requirements from end users, customers, marketing, etc., and translating those requirements into detailed requirements.
On the business rules side, as the Product Architect for a suite of enterprise systems, I led the requirements definition and vendor and partner review for a collaboration system that included a business rules engine component. While I was not involved as a developer in these systems, I am quite familiar with this class of products and the salient features that define their value.
On a more general level, I believe I bring the broad "soft" skills you can have confidence in with a candidate that will represent Acme Tech to your customers. I trust you would find me to be well-spoken, energetic, confident, and personable, the type of person on whom your customers will rely. I also have a wide breadth of experience of the type that gives you the versatility to place me in a number of contexts with confidence that the level of excellence you expect will be met.
In most situations, technical decisions must be made within the context of larger business constraints. Throughout my career I have strived to keep business issues in the forefront, be it as a developer implementing a test framework to capture defects as early as possible, or as the Product Manager for an enterprise system, allocating resources and prioritizing enhancements to meet strategic objectives. Focusing on business imperatives is a core value of mine, one that I bring to every project on which I work.
I greatly appreciate you taking the time to review my credentials and experience. Acme Tech's blend of business strategy, market analysis, and information technology is very exciting. I hope that you'll find my experience, interests, and character intriguing enough to warrant a face-to-face meeting, as I am confident that I could provide value to you and your customers as a member of your team.
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Do you need a cover letter for a tech job? Here’s what data shows
If you’ve ever tried to craft a cover letter, you know how daunting it can be. The internet is full of tips on how to create a perfect cover letter for a tech job, but this doesn’t make the process any less difficult or time-consuming.
The question is: Do I need a cover letter with a tech resume? Do companies still want software developers and other tech specialists to send them the cover letters?
Some studies say, that only 18% of recruiters consider cover letters important. Others state, that 56% of employers want applicants to include them. Jointly with the CV Compiler team, we performed our own data-driven research to see if cover letters really matter in 2019.
How many companies require a cover letter for a tech job?
To perform the analysis, we’ve looked through 300 tech vacancies from these 3 kinds of companies:
- tech giants — 5000+ employees (such as Google, Facebook, Amazon);
- medium-sized companies — 501-1000 employees (such as Puppet);
- fast-growing startups — 1-200 employees (such as Perfecta, Pietech).
For objectivity, we took only 1 vacancy per company. The following chart shows the results of our analysis — the number of tech companies that had a field for a cover letter in their application forms:
As you see, the smaller the company, the more likely they are to demand a cover letter. I guess that’s due to the large number of applications that recruiters at big companies receive for each vacancy. They barely have time to look through all of the resumes, much less cover letters. So, the tech giants rarely include the corresponding field on their application forms, saving everyone’s time.
In general, just over half of tech companies ( 56% ), still include cover letter fields on their application forms. Truth be told, though, on the majority of those forms these fields were optional. However, it would be premature to say that writing cover letters is obsolete.
So, do I need a cover letter with a tech resume?
Let’s just say: if there is a possibility to add a cover letter, you should include one. However, avoid the boring cliches about how communicable and stress-resistant you are. We usually give our users these cover letter tips:
- Specify the position you’re applying for, and tell where you learned about it.
- Show your interest in the particular position and company. Research the company’s recent projects and achievements, and briefly describe what impressed you the most, and why you want to work there.
- Don’t describe your personal qualities — describe the benefits your new employer will get. Ideally, briefly list your major accomplishments, backing them up with numbers.
- Out favorite tip — keep things short , (300 words is a perfect cover letter size).
For more information about the cover letter’s structure go here .
What format should a cover letter have?
Here are the preferences for different cover letter formats among those companies that had a corresponding field on their application forms:
As we were analyzing the vacancies, we noticed that startups usually had much simpler application forms than tech giants. So, it’s no wonder that many small companies prefer written text — they just add another text field along with the ones for your name, e-mail, and location. Some of such fields allow you to format your writing, but some don’t. As of the cover letter size, most companies want you to write up to 4000 characters.
In general, most companies want candidates to attach a file. Usually, the supported formats are .docx , .pdf , .html , .xlsx , or .jpg . So, if you’re going to start looking for new jobs, I’d recommend prepareing a cover letter template in one of those formats. However, for those especially creative, attaching videos is also allowed in some of the forms 🙂
My other advice is to peruse the vacancies really carefully . You might come across something like this…
…or even this…
…and it would be a pity to miss an excellent job opportunity because of careless reading.
Obviously, if an employer clearly states that they do not accept cover letters, or doesn’t mention them in the list of the necessary documents, don’t bother sending one.
If you’re still in doubt about whether or not you need a cover letter for a tech job, here’s another fact from our research. Among those companies who had a field for a cover letter, 56% of tech giants, 60% of medium-sized companies, and 43% of start-ups put the Cover Letter field near the top of their application forms, implying its importance.
Is LinkedIn a new option?
While browsing through the tech vacancies, we noticed another interesting tendency: many companies include LinkedIn’s ‘Quick Apply’ buttons on their application forms. To be more precise, I’m talking about 38% of big companies, 36% of medium-size companies, and 21% of startups. In addition to that, 12% of big companies, 3% of medium-size companies, and 10% of startups allow applying through Indeed, Seek, Xing, SmartProfile , or even Facebook .
So, if you’re not a big fan of spending 5-20 minutes filling out each application form, optimizing your social media profiles might be a good investment of your time. Along with the opportunity to apply more quickly, this will increase your web presence, which may result in attractive offers coming to you even without searching and applying. Here are tips to make your LinkedIn profile stand out.
As you can see, cover letters for the tech jobs have not gone yet extinct. (For non-tech jobs, such as those in design or marketing, they’re even more important.) So, I recommend having a well-structured cover letter template which you can adjust for every (tech) vacancy you apply to. Keep your cover letters focused, short, and personalized, and some of them may help you land your ideal job!
This article was brought to you by the team of CV Compiler , the Machine Learning-powered resume enhancement tool for software engineers, designers, and managers in tech. If you want to be fully prepared for your application process, tap here .
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How to Write a Technical Writer Cover Letter
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Table of contents.
Technical Writer HQ’s career guides help you step forward into a technical writing career. This article contains the best method to create a compelling technical writer’s cover letter. In the end, you will find some examples and a template for you to start.
What is a Technical Writer Cover Letter?
A technical writer’s cover letter is a fundamental tool that strengthens your overall job application. It’s a precise but to-the-point document that showcases your most relevant expertise and skills as a technical writer.
Don’t replicate the same content from your resume/application. The cover letter should contain your technical writing experience, tools, and expertise related to the job description. Use it to show the hiring manager that you are the best fit for the technical writer position and can add more value to the company.
A Comprehensive Guide to Crafting a Technical Writer Cover Letter
Follow these guidelines and flow to curate an outstanding technical writer’s cover letter. You can increase your chances of becoming a technical writer in ABC Company by:
Research the Company
Researching the company helps you gain insights into job requirements and the company’s work culture. As a result, you can effectively tailor your cover letter and add the most relevant experiences and expertise that make you the best fit for a technical writer position.
Customize Your Cover Letter
You should customize your cover letter following the job description. Don’t use the same cover letter for different job applications. This will make the recruiter think of you as an amateur candidate for the position and turn off the recruiter from further looking into your resume and documents.
In addition, customization includes adding the most relevant expertise that the hiring manager will find interesting.
Keep it to the Point
Your cover letter should not exceed one page and must be simple. For example, use a clear/plain background, the font color must be black, and the font size and style must be standardized (Style: Calibri, Times New Roman – Size: 12). Avoid using fancy colors or fonts in your cover letter, as this will make you appear like a non-professional candidate.
Add Relevant Skills & Experience
Focus on adding your most relevant skills to the cover letter. Add the exact skills and experiences that excite the recruiter and complement the job description. If you don’t have professional experience in technical writing but have the required skill set, highlight your credentials, certifications, and internship experiences to make your cover letter valuable.
Proofread and Edit
Be careful while finalizing your cover letter. Before submission, ensure to edit any grammar, spelling, or structural issues you encounter in your cover letter. This is an essential step as your cover’s structural and language perfection will highlight your attention to detail quality to the hiring manager.
You can seek help from your friends, family, or colleagues to proofread your cover letter, or you can use online tools such as Grammarly to double-check your work.
What is the Objective of a Technical Writer Cover Letter?
A cover letter is a fundamental document that guides the recruiter in shortlisting the best candidates for the interviews. In addition, a strong cover letter will encourage the hiring manager to review your complete application, including your resume, which increases your chances of selection.
Your cover letter must be professional and showcase your technical writing skills and expertise. A professional and relevant to the job description cover letter interests the hiring manager to move your application further to the next round. Put your writing genius at work and curate a cover letter that tells a mesmerizing story about yourself.
Try answering these questions to create a cover letter that makes your stand apart from other candidates.
- Do you think you are eligible for the technical writing position?
- Do you have a passion for technical writing?
- Does the prospecting company interest you?
Technical Writer Cover Letter Outline
Following is a general outline that will help you curate your technical writer’s cover letter.
- Recruiter’s details
- Introductory paragraph
Technical Writer Cover Letter Sections Explained
Start the cover letter with your details, such as name, contact number, and address. In addition, you can add your LinkedIn, portfolio websites, and digital profile(s).
Include the recruiter’s details, including name, designation, and company details, in this section.
It’s ideal to address the recruiter by name. To do this read the job description carefully or search the company website. If you can’t find the recruiter’s name, you can address the recruiter using Dear Sir, Respected Sir, Respected HR Manager, or Dear Mr/Ms.
This section highlights your cover letter and should include an engaging “hook” to catch the recruiter’s attention right from the beginning. An engaging hook includes your top skills, key competencies, and years of experience working in the same or relevant role. A winning hook encourages the recruiter to read your complete resume and application.
This section contains most of the content from your cover letter. It includes your relevant strengths, competencies, and accomplishments for the technical writer role. Ensure that this section doesn’t exceed 2-3 short paragraphs. Focus on adding the most relevant information in this section.
You can add examples of your accomplishments, including statistics and metrics, to add more authority to your cover letter. Ensure to add the experiences you think will add value to the job description and the company.
Share the “call to action” for the recruiter in this section, including your contact number. This helps the recruiter get in touch with you to discuss the requirements.
Include “Best Regards,” a digital signature, and your name at the end. You can sign the cover letter by hand if you are sending the job application in hard copy format.
Technical Writer Cover Letter Examples
Example # 1.
Example # 2
Technical Writer Cover Letter Template
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Technical Cover Letter Sample
Almost every business on the planet relies on their computer systems functioning smoothly, but that can't always be the case. That's where technical support staff comes in to fix problems with computer hardware and systems. It is a highly skilled job and any technical cover letter , as part of a job application, will need to show your skills in the field. The below example for a technical support cover letter is a good starting point, especially if you need to produce a technical support engineer cover letter .
- # Technical Cover Letter Template
- # Technical Cover Letter Sample
- # Tips for Writing Technical Cover Letter
- # How to Edit Technical Cover Letter Template
Technical Cover Letter Template
This is a free cover letter template for a technical director. Free Download and customize it according to the sample text below.
Technical cover letter sample (text).
Christopher Topher Address: xxxxxxxxx xxxxxxxxxx Tel: xxxxxxxxxxxxxxxxx Email: xxxxxxxx Linkedin: xxxxxxxxxxxxxxx
I recently came across your new job alert for the technical support engineer role at your company and have written to you because I believe I am perfect for the role.
I recently graduated from a degree in Computer Science from the Technical College of Midland with First Class Honors and since then have been providing technical support for a large e-commerce conglomerate working across all their head office teams.
Although, I have a strong academic grounding in computing it is the hands-on, practical solution element of working in technical support that has lead me down this career path. I also hugely enjoy the element of having to work directly with a large number of staff to solve their system issues.
In my current role, I have overseen a 40% decrease in downtime across all systems, provided training on new software packages and upgraded all systems and machines. I have also been involved in discussions about our systems comply with data storage as GDPR comes into play for the data of our European customers and clients.
I am an avid follower of technology news and keep up to date with all best practices and developments that can be applied to my work. I understand the needs of your company are vastly different and your systems more complex than in my current role, but I feel that my knowledge and skill set will be of huge benefit to you. After researching your company, I am very impressed with your constant application of new innovations and how you encourage a culture of fearless innovation in your staff. This is an environment where I feel I can thrive and develop to be an even more effective technical support engineer.
I would love the opportunity to discuss this position and my skills with you in more detail. I am available for a conversation at any time.
Thanks for your time.
Kind regards, Christopher Topher
Tips for Writing a Technical Cover Letter
The skills of a technical support engineer can be very important to a business. If they are not up to standard it can affect the productivity of the whole business. Each role will have slightly different requirements, but the above technical support cover letter is a good start (it can also be used as the basis for a technical director cover letter or technical support analyst cover letter). The below advice and tips will help you make the most of the example above.
- In technical roles, you really need to know your stuff. Use as many industry key words and technical terms as you can throughout your cover letter. Employers will be picking up on your industry knowledge and considering you based on that.
- Skills and qualifications are very important, but the employer will also be looking for your passion in technical support. Write with passion.
- Proofread! Read through your technical cover letter thoroughly and go through every detail, this could mean the difference between success or rejection.
- Lead in with some information on your experience and career to date. This candidate explains their academic qualifications and where they have been working since graduating. They also outline what work they have been undertaking in the role. Give them a taste of who you are but don't give them too much information. You want them to come back to you to find out more.
- This candidate then explains what it is about the technical support engineer role that excites them and how it fits in with their personality and career goals.
- Now is the time to get specific. Provide some specific examples of your success in your work, using statistics if you have them. Again, don't give away too much information.
- It is also important to frame your personality and skills to explain how they will fit into the company's work and company culture. This is essentially what an employer is looking for. Research the company and explain what it is about them that you admire and how you would like to become part of that.
- Close the letter with a reminder for the employer that you are good for the job and that you are keen to discuss it with them further.
How to Edit Technical Cover Letter Template
It is smart to free download a PDF cover letter template in this page and edit it to make it your own unique cover letter. To edit the PDF template, you need a professional PDF editor, Wondershare PDFelement - PDF Editor . This is an all-in-one PDF software that enables you to create, edit, annotate, sign, convert, and print PDF files.
Step 1. Open the Technical Cover Letter Template
Step 2. Click on "Edit" and Enter Your Text as You Like
Step 3. Complete and Save Your Technical Cover Letter
Posted by Elise Williams to Updated: 2022-09-06 10:05:16
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